UE Summer Camp Information
Summer Music Camp Information
Welcome to Our Summer Music Camp Program!
We’re so glad that you have chosen to enroll your child in our third annual Summer Music Camp, Sunday, June 22, 2014 through Saturday, June 28, 2014. To date we have 220 students enrolled from a number of schools throughout the tri-state area and beyond, and we are excited about the opportunity to work with them. This letter is to acknowledge your child’s enrollment as well as to provide you with some important information about the camp. I have included two useful links below for your reference:
- Map of University of Evansville campus
- Music Camp Participation Survey
- Liability Waiver
- Overnight Campers Supplemental Information
Students must complete the survey as soon as possible. Don’t delay as electives are on a first-come, first-served basis (and you will be reminded regularly until it is completed!). The audition music and release of liability form can be found on this webpage. The liability release must be printed, signed, and can be submitted at the June 23rd auditions. No need to mail it in.
On Sunday, June 22, 2014, parents and students should check in at the table in the center of Krannert Hall of Fine Arts (buildings 9 and 10 on the map) where they will turn in liability waivers and find their audition rooms. Students are asked to arrive to campus already warmed up. Once students have completed their audition, day campers should leave campus or do other activities with their parents (go out for lunch?), but they are asked to not remain in the audition area due to crowding. Please observe the audition schedule below. Please do not arrive more than 10 minute prior to your scheduled audition time.
|1:00||5th and 6th grade flutes, clarinets, saxophones, trumpets, trombones, percussion, violins, and cellos|
5th and 6th grade horns and violas
7th grade flutes, clarinets, saxophones, trumpets, trombones, percussion, violins, and cellos
8th grade clarinets
7th-12th grade horns and violas
8th-12th grade flutes, saxophones, trumpets, trombones, percussion, violins, and cellos
9th-12th grade clarinets
all bassoons, oboes, tubas, and string basses
|2:30||Audition results compiled|
|2:50||Audition results posted – students should proceed to the room indicated on the audition results|
|3:00-5:00||Rehearsal with your ensemble|
- Clarinet in B♭
- Double Bass
- Horn in F
- Trombone - Baritone
- Trumpet in B♭
On Monday, June 23, 2014, all campers must report directly to Neu Chapel no later than 8:30am to receive their schedules and first-day instructions (drop off by 8:20am except those who purchased the breakfast option). For the remainder of the week, day campers should arrive no later than 8:20 am so they will have their instrument assembled and ready to start playing by 8:30. Students may be dropped off as early as 8:15 am daily, and should be picked up no later than 3:45pm daily. We can assist with recommending people with whom to carpool in your area if this makes transportation easier.
In the morning, parents are asked to drop children off in the parking lot near Krannert, or along Rotherwood Avenue with the car facing northbound so no child will have to cross the street, or along the main oval off Lincoln. Please do not escort children inside the building in the mornings (except for Sunday) as this will create parking and traffic difficulties (we will have over 150 day campers being picked up and dropped off each day). At the conclusion of the day’s activities students will wait for their parents near the Fine Arts Building. Students who finished 4th, 5th, or 6th grade will wait inside the Krannert Lobby, students who finished 7th and 8th grade will wait outside Krannert between Krannert and Hyde, and students who finished high school will wait outside Krannert on the side facing Rotherwood Ave.
Overnight campers will receive additional information in a separate overnight campers letter, including a list of what to bring to your dorm room, and a list of students who have not yet chosen roommates, so students may make roommate choices if they so desire.
We will have our concert on Saturday, June 28, 2014 at the Victory Theater in downtown Evansville. The first portions of the concert will begin at approximately 11:00am, and the last portions of the concert will conclude by 2:00pm. Detailed concert information will be provided after the camp has begun. There will also be a concert on Friday evening from 7:00-8:30pm for our jazz bands, and other small group performances. All are welcome to attend, although only a portion of our campers perform in these groups (be sure to communicate with them early in the week to determine if they will be performing).
Students should dress appropriately for the weather. This is a summer camp, so students should feel free to wear shorts and t-shirts, although discretion and modesty should always be considered (no t-shirts with vulgar, offensive, or inappropriate language or images please). Flip-flops and sandals are okay (no bare feet except in the pool), although they may make it difficult to participate in certain types of recreational activities. Hats, caps, and sunglasses are also appropriate for our activities that take place outdoors.
There will be choices of recreational activities each day as organized by our camp counselors, and students may participate in a different activity each day if they wish. However, students must remain in an area supervised by a counselor for the entire recreation period. Our athletic facility contains an indoor pool which students may use (as well as locker rooms with showers). We may also use some of our outdoor athletic facilities, weather permitting. University-employed lifeguards will be present at the pool during our recreation period each day.
Each day of the camp, students should bring the following items:
- Name tag on lanyard (will be issued Monday morning; this will identify students as part of our camp when in our dining and recreational facilities)
- Instrument in good working order (percussionists must have their own snare drum sticks)
- Necessary instrument accessories (extra reeds, valve oil, etc.)
- Music folder (will be issued on Monday morning)
- Change of clothes for during or after recreation period (including a swimsuit if your child wishes to use the pool)
Students are expected to follow instructions of all camp staff and university employees, and to be respectful towards staff and fellow campers at all times. Problems with behavior or attitude can prevent other campers from having a positive experience, and consequently such issues will be addressed promptly and directly. If a member of the camp staff or a university employee feels that a student has demonstrated a clear intent to not comport themselves appropriately, the student’s parents may be called to remove the student from the camp and the student will not be permitted to return. Students dismissed from camp for reasons such as these will not be given a refund.
Students are encouraged to not bring valuable personal items. While we know that our campers and other community members in and around the University are honest people, we do not want to tempt fate. Items such as personal electronics, valuable jewelry, and cash should not be brought to camp as there will be no need to have these items during the day, and the University cannot assume responsibility for lost, stolen, or damaged personal items. Instruments should always be kept in rehearsal rooms or classrooms for safety – never left in common areas. Of course, items such as tobacco, illegal drugs, alcohol, firearms, weapons, and explosives are not permitted on our campus as well.
Students may be photographed during camp activities for inclusion in brochures and promotional materials for future years. These images will be used exclusively by the university and kept safe. If a parent does not wish their child’s image to be included in camp photographs the parent must notify Dr. Groulx, the camp director, in writing or via email.
Once again, thank you so much for registering your child for our band camp. We look forward to an exciting week of music and fun!
Please feel free to contact the Camp Director, Dr. Tim Groulx with any questions or comments.