Grants and Sponsored Programs

Internal Funding Opportunities

UExplore Undergraduate Research Grants

Grants shall be awarded in a competitive manner to student or faculty-generated projects in the areas of research, scholarship, or creative activities. These projects may stem from any academic discipline, including the sciences, humanities, arts, and professional programs.

The focus of the Undergraduate Research Committee is to facilitate faculty and student involvement in research and creative projects in a collaborative manner. UExplore grants therefore require that the role of the student and faculty be explained in explicit detail in the grant proposal. The role of the faculty supervisor is to assist in the project design, monitor progress, provide assistance when problems arise, and encourage dissemination of the results. Faculty are required to ensure that the student participation is at a collegial level rather than as subordinate assistants. The student/s involved with the grant should be allowed to write as much of the grant proposal as possible and should be consulted on all matters involving student grant monies, summer stipends, student summer housing, and student travel monies.

In the event that the undergraduate project is not carried out under the supervision of a faculty member in the faculty member’s area of expertise, the student alone may submit a proposal. The student must be supervised, however, by a panel of faculty members with the permission of the student’s department chair if the project is conducted at UE. If the project is conducted off-campus (internship at a national lab, etc.), the department chair must certify that the project is properly supervise at the off-campus site.

Grant-awarded projects will be funded in a competitive basis on the following criteria:

  • Adds to the existing body of knowledge in the discipline;
  • Originality of design, approach, or question;
  • Potential for publication or presentation; and
  • Correct format.

All projects must be submitted in the format available on the Undergraduate Research Website.

The guidelines and timetables for funding requests are as follows:

  1. UExplore Grants:
    1. Proposals generated either by student or faculty are acceptable and will be considered separately as to professional merit.

      Student-Generated Projects: To be considered a “student-generated project,” the student must be responsible for the majority of the concept development, project design, and proposal writing. Student/faculty collaboration, however, is recognized as essential in providing the student with a positive learning experience. Student projects must have a faculty supervisors whose name shall appear on the written proposal.

      Faculty-Generated Projects: The committee acknowledges that faculty participation in original projects is integral to achieving the main goal of active student and faculty interaction in professional endeavors. This involvement not only stimulates faculty development but also provides a role model for students. Faculty members are encouraged to solicit student participation in their projects at the collegial level.

    2. There are three times each year during which grants may be submitted to the Undergraduate Research Committee Chairperson. Reference the UExplore website for the exact dates for submission and for the required grant format.

      Fall and Spring Semester: Proposals for the UExplore Undergraduate Research Grants for the semester are typically submitted by the end of the second week of classes. Semester grants include up to $1,000.00 in project supplies and the potential for a faculty member honorarium of $750.00 upon completion of the funded project. Completion of the project will be considered when the faculty member submits evidence of publication or presentation of the work to the Undergraduate Research Committee Chairperson. If more than one faculty member is responsible for the project, the honorarium will be shared.

      Summer: UExplore Undergraduate Research Grants for the summer require a Letter of Intent submitted to the Undergraduate Research Committee Chairperson typically by the end of the second week after classes for the Spring Semester begin. This letter must include a one-page discussion of the project and provide an estimation of the funds required to run the project, which include supplies, requested stipend amounts, and whether students will require summer housing.

      The full Summer proposal is due to the Undergraduate Research Committee Chairperson typically one month after the Letter of Intent is submitted. Summer grants included up to $2,000.00 in project supplies, summer stipend, and housing for all participating students for 10 weeks, and the potential for a faculty member honorarium of $750.00 upon completion of the funded project. Completion of the projects will be considered when the faculty member submits evidence of publication or presentation of the work to the Undergraduate Research Committee Chairperson. If more than one faculty member is responsible for the project, the honorarium will be shared. Types of stipends that may be requested include up to $3,5000/10 weeks for student stipends and up to $3,750/month for two months for faculty stipends. The faculty member must write an outside grant if a faculty stipend is requested.

  2. Travel Funds:

    Any UE student who is doing research, scholarly projects, or creative activities may be eligible for travel funds to present their work regardless of whether the project was funded by the Undergraduate Research Committee. Travel funds are administered on a competitive need basis according to available funds.

    To request travel funds:

    • Students or faculty who are traveling to conferences or presentations should submit their request at least one month prior to the date of the event.
    • The request should include a one-page description of the work that will be presented.
    • The request should include a budget sheet of itemized travel needs (e.g., mileage, hotel, conference fee, etc.).
    • Consult the Undergraduate Research website or the Office of Academic Affairs for additional information.

    Consult the Undergraduate Research website or the Office of Academic Affairs for additional information.

Alumni Research and Scholarly Activity Fellowships (ARSAF)

The University of Evansville Alumni Association initiated the fellowship program in 1972 to encourage faculty research and scholarly activity and to provide another avenue of funding for such efforts besides that provided by the University. This program, known as ARSAF, is funded entirely by gifts from alumni. Approximately $15,000.00 is awarded annually.

ARSAF is administered by a committee consisting of no fewer than two or no more than five directors of the Alumni Board, a faculty member appointed by the University President, the Chair of the Faculty Professional Affairs Committee, and the Director of Alumni and Parent Relations or his or her designee.

All recipients of ARSAF grants are encouraged to publish their findings.

Eligibility: Full-time faculty members of the University of Evansville.

Deadline: April 1 of a given year to be considered for funding for the coming fiscal year (starting June 1).

An online application form is available on AceLink/Areas/Academic Affairs/Online Forms.

ARSAF seeks to encourage diversity and creativity in faculty research and scholarly activity. Therefore, no limitations are placed upon subject matter or areas of interest that may be considered. It is suggested, however, that proposals for activities directed towards course improvement be sent to the Faculty Professional Affairs Committee. To assist in applying for an ARSAF grant, the committee has developed some general guidelines:

  • The best image and interests f the University will be considered in awarding these fellowships.
  • ARSAF funds will not be awarded for salary, work for advanced degrees, or for equipment already available on campus.
  • ARSAF funds for travel will be awarded only for the purpose of engaging in primary research and scholarly activity. Travel request will normally receive a lower priority than other types of funding requests. When funding for travel is granted, the award will typically be for a portion of the actual cost of travel.

Each funding request will be reviewed on its own merit and the actual amount approved will be based on the funds available at the time of the request.

Questions should be directed to Sylvia DeVault, Director of Alumni and Parent Relations, at or extension 2586.

Arts, Research, and Teaching Grants (ART)

Funds for the support of arts, research, and teaching (ART) projects of full-time faculty are available through the Office of Academic Affairs. The Faculty Professional Affairs Committee (FPAC) will solicit and consider applications once per year. The deadline for application is March 15.

The committee will convene during the spring semester to consider ART project proposals for the next fiscal year. ART grants and summer stipends are funded from the following year’s budget (June 1 through May 31). Summer stipends will be supported only if funds remain in the budget after all deserving ART proposals have been funded. In addition, the committee chair will maintain close contact with the Office of the Sr. Vice President of Academic Affairs regarding any other acquisition or disposition of funds.

Financial support may be requested for any investigation that seeks to uncover new knowledge, develop new techniques and procedures, produce original works of art, bring together established facts and theories in a way as to give them new relevance and significance, and/or serve the community. Projects undertaken must help develop the applicant as a researcher, artist, scholar, and/or teacher.

Proposals are sought from those who wish to prepare portions of completed doctoral theses for publication, to write creatively for publication, or to write articles for lay magazines which have sizable circulations.

Research designed to meet requirements for advanced degrees or activities for which academic development funds are more appropriate will not be considered unless results of those activities are intended for wide professional review or probable adoption outside of the University of Evansville.

To apply for an ART grant:

  1. A faculty member should obtain a copy of the application form through AceLink. The completed form is sent to the Department Chair or Dean.
  2. The Department Chair or Dean will review the proposal and recommend approval or disapproval. The application and ten additional copies are then forwarded to the Chair of the Committee.

The Committee will study the application and may request clarification and/or revisions of the research proposal. In general, review will occur according to the following section criteria:

  • Granting of funds will be based on the perceived value of the project in meeting the criteria of the ART program. However, the special needs of new faculty members will be taken into consideration.
  • Request for paid student help will be funded only if educational benefits accrue to the students and only if their tasks are explicitly described in the proposal. If a student is significantly involved in a research-oriented project, the faculty member is encouraged to apply for an Undergraduate Research grant.
  • In ordinary circumstances, travel funding will be approved only to support research.
  • Stipends will be supported only when sufficient funds remain in the budget after approved ART proposals have been funded.
  • Meals will not be funded except under extraordinary circumstances.
  • Publication costs will not be funded (with the exception of costs of preparing the manuscript, e.g., graphics, photography, diagrams, blueprints, etc.).

The grant recipient will contact the Office of Academic Affairs to arrange for the disposition and accounting of funds.

Those who receive ART grants or stipends are expected to submit a brief (no more than on page) final report on the usage of funds and results of the project. This is to be submitted to the Office of Academic Affairs by April 1 of the following year.

No new funding will be approved if a faculty member has not previously complied with the reporting deadlines.