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Registrar's Office

Registration Procedures

Eligibility for Course Registration

A student must confer with his or her advisor and secure the advisor's approval for all course registrations or changes of registration. Registration for continuing students will take place during the preceding regular semester according to the schedule published by the Office of the Registrar. Registration for new students will be held during special orientation and registration periods or on the opening days of a term as designated by the University calendar.

In general, courses are numbered to suggest the appropriate level of eligible enrollment by students:

Exceptions to this enrollment eligibility guide may be made by the advisor if there are no other prerequisites to enrollment.

Cancellation of Registration
Cancellation of enrollment is permitted prior to the first day of class. The Office of the Dean of Students must be notified. A full refund is given for tuition and room and board.

Change of Registration
The student is held responsible for each course in which he or she officially registers. Once enrolled, a student may change their class schedule by dropping and adding one or more, but not all courses. The approval of the academic advisor is required and, if dropping classes after the semester has begun, the instructors’ signatures are also required. After the semester has begun, an official drop/add form must be filed in the Office of the Registrar.

Dropping a Course
A course may be dropped without a designated grade through the last day to register or add a course (see the academic calendar for exact dates). From that date through the eleventh week, a grade of W is assigned. After the eleventh week, a grade of F is assigned. Discontinuance of attendance does not automatically constitute a withdrawal. Students failing to file a proper drop/add form by the appropriate deadline must complete classes for which they are registered or receive a grade of F. Withdrawal from a course after the deadline requires petition to and approval of the Admissions and Standards Committee.

Independent Study

The purpose of independent study is to provide students an opportunity to pursue in detail special topics or projects within the discipline when such topics are not sufficiently covered in existing courses. Normally, such enrollment is restricted to the regular academic year. The student shall be registered for independent study credit in the semester during which the majority of the work is done. Independent study is not to be used as a substitute for regularly scheduled academic offerings except in rare special circumstances which will be defined by each academic unit. In such cases, the student and sponsoring instructor must submit the approved proposal for independent study form explaining why the course must be taken as an independent study. Tuition for independent study is charged at undergraduate tuition rates.

Please print a copy of the independent study form, completed and submit it to the Office of the Registrar, located in Olmsted 106.

Auditing Courses

When space is available after the registration of regularly enrolled students, others may request permission of the instructor and the Office of the Registrar to enter a lecture course as auditors. An auditor is subject to attendance regulations and other conditions imposed by the instructor. The audit status for a course must be declared by the last day established for course additions. Laboratory sections of lecture classes, clinical experience in nursing and health sciences, internships and field experience throughout the University, and cohort degree programs are excluded from this policy.

Although an auditor receives no credit, the course will appear on the student's transcript with the notation AU. The hours will not be applied toward meeting graduation requirements nor will the grade of AU be computed in the grade point average. Audit courses are not included in determining full-time enrollment status. An audit course may not be changed to a credit course under any circumstances, which precludes a student attempting to earn credit by departmental or CLEP examination at a later date for a class previously audited. Credit courses may not be changed to audit courses. The tuition charged for audit classes is the same as for credit.

Fall and Spring Semester Registration

Students enrolled in 12 or more hours per semester are considered full-time students and students enrolled for fewer than 12 hours per semester are considered part-time students. The normal load for a full-time undergraduate student is 12 to 16 hours of class and laboratory work per semester.

Summer School Registration

Students are limited to a maximum enrollment of nine semester hours during a single summer regardless of the number of sessions or universities attended. Students planning to take courses at another institution must have written approval on a transfer credit request form signed in advance by the student’s academic advisor and the registrar.

Graduating Seniors as Part-Time Graduate Students

A last semester senior at the University of Evansville lacking no more than nine credit hours for graduation and having a cumulative undergraduate grade point average of at least 2.7 may register for graduate credit course work. Written consent of the student’s college or school dean is required. Approval of graduate credit registration is also required by the appropriate graduate program director and the registrar. The total course load, graduate, and undergraduate, must not exceed 15 credit hours. Requirements for the undergraduate degree must be completed during the semester in which the student is allowed to register for part-time graduate work. Graduate course work does not apply toward the undergraduate degree.

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