University of Evansville

Graduation
Upon the recommendation of the faculty and the approval of the Board of Trustees, the University of Evansville confers its academic degrees. Only those candidates who have fulfilled all scholastic requirements for a degree and who have met their financial obligations to the University will be recommended for the degree. Degrees are conferred three times each academic year: at the end of the fall semester, the end of the spring semester, and the end of the summer 2 term.

Application for a Degree
A candidate for a degree must file an application for the degree in the Office of the Registrar one year prior to the intended date of graduation. While the registrar will conduct a degree audit on behalf of the University, it is the student's responsibility to ensure that all graduation requirements are met.

Graduation under a Particular Catalog
University policy allows a student seven years to graduate under the catalog in effect at the time of initial enrollment at the University of Evansville unless the student is readmitted after a one-calendar-year or more break in attendance. Students who are readmitted to the University after a one-year or more absence will follow the catalog in effect at the time of their re-entry. Students who are pursuing two (or more) degrees simultaneously or who wish to earn an additional degree (see "Requirements for an Additional Degree") after completing the first may follow the same catalog as for the first degree if (a) no more than seven years have elapsed since their initial enrollment at the University and (b) there has not been an absence from the University of more than one academic year.

A student wishing to graduate under a catalog different from that specified by University policy may submit a petition in writing to the Admissions and Standards Committee via the registrar. This appeal should be endorsed by the academic advisor and department head. Only exceptional cases with extenuating circumstances will be considered.

This policy does not apply to students initially admitted to part-time academic programs. Students admitted to part-time academic programs should consult with a continuing education advisor for applicable policies.

Candidate Clearance
The University will be responsible for including on the list of graduates only those students who have submitted the application for degree and have met all academic requirements and all financial obligations. Deficiencies in academic requirements, such as incomplete grades and course substitutions, must be cleared no later than two weeks prior to the expected date of graduation.

Graduation with Honors
Students who have maintained their scholastic standing at a high level will graduate with honors. Sixty-three credit hours (minimum) must be earned in residence at the University of Evansville. Students acquiring a grade point average of 3.85 will receive their degrees summa cum laude; students acquiring a grade point average of 3.70 will receive their degrees magna cum laude; and students acquiring a grade point average of 3.50 will receive their degrees cum laude. The GPA is not rounded up in determining whether students meet the minimum GPA requirement for any level of honors.

Commencement
Commencement exercises are held annually in May. Students completing degree requirements in the current academic year and following summer sessions may participate in the ceremony. A December commencement is also held for fall graduates.

Standards of Scholarship
Graduation requires a minimum grade point average of 2.0 in both the major and the total program of study. Additional GPA requirements may be imposed by particular majors. The University reserves the right to dismiss at any time a student whose academic standing or progress is regarded as unsatisfactory.

Academic Good Standing
Good standing refers to the normal academic progress of students who are not on probation or on academic dismissal.

Grade point averages required for good standing:

• After the first semester - not less than 1.6
• After completing 30 hours - not less than 1.9
• After completing 60 hours or more - not less than 2.0

Satisfactory Progress
All students enrolled for credit are expected to make regular and satisfactory progress toward completion of a degree in a reasonable time. This is especially true of those students using financial aid grants or loans to meet the cost of education.

Standards for Satisfactory Academic Progress

1. All students must maintain scholastic averages that place them at or above good academic standing (see above).
2. Full-time students (i.e., any student enrolled in 12 or more hours in one semester) are required to earn a minimum of 24 hours during the academic year (including summer). Failure to meet the minimum standards will result in placement on academic probation and may result in dismissal from full-time status.
3. Part-time students (i.e., any student enrolled for fewer than 12 hours per semester) are required to accumulate a minimum of 24 hours of credit for each 30 semester hours enrolled.

Summer terms are not computed as regular semesters of enrollment; however, credit hours earned during the summer may be applied to meet the standards for satisfactory academic progress. Satisfactory academic progress requirements for financial aid recipients may differ markedly from those outlined above. The Office of Financial Aid should be contacted for those guidelines.

Satisfactory academic progress as it pertains to the number of hours completed will be reviewed at the end of the academic year. Academic good standing (minimum cumulative grade point average) will be reviewed each semester.

Academic Probation
Only students whose scholastic averages are maintained at or above good standing will be permitted to continue in the University.

Students will be placed on academic probation when they fail to maintain minimum satisfactory academic progress, which requires a cumulative grade point average as follows:

Hours of Credit	GPA
Less than 30	1.6
30-59.9	1.9
60 or more	2.0

Academic Dismissal
Students who fail to remove probationary status for two consecutive semesters (exclusive of summer terms) will be dismissed automatically from the University.

The University reserves the right to dismiss a student not making satisfactory progress toward a degree at the end of any semester in which minimum academic standards are not met.

As long as a student has not been dismissed from the University, classes may be taken during summer sessions to improve the cumulative grade point average and/or to accumulate earned hours toward satisfactory progress. Transfer credit will only apply to accumulated earned hours and not the cumulative grade point average.

A student dismissed from the University for any duration may appeal the decision, but the appeal must be made in writing by the student within a reasonable time, stating reasons for the appeal and explaining any extenuating circumstances. The appeal should be addressed to the Admissions and Standards Committee, to the attention of Center for Academic Advisement. Students should request their faculty advisors to submit a recommendation regarding their appeals.

For further information regarding standards of scholarship visit the Center for Academic Advising.

Academic Load

• Full-Time: A student enrolled in 12 or more hours per semester.
• Part-Time: A student enrolled for fewer than 12 hours per semester.

The normal load for a full-time undergraduate student is 12 to 16 hours of class and laboratory work per semester. If a student, in consultation with his or her academic advisor, elects to carry more than 16 hours, the grade point average should be a guide in determining the maximum number of hours to be attempted (exclusive of music ensembles and exercise and sport study activity courses). The recommended load limits are:

• Up to 1.99 GPA - 16 hour maximum
• 2.0 to 2.99 GPA - 18 hours maximum
• 3.0 to 4.0 GPA - 20 hours maximum

Overload
Because academic performance frequently suffers when an overload is taken, students in good standing wishing to take 21 hours or more and students on academic probation wishing to exceed 16 hours must petition the Admissions and Standards Committee for approval and have the support of their academic advisor in doing so.

Most academic failure results from insufficient study outside the classroom. If a student has a job or other non-academic activity requiring 20 or more hours each week, he or she is advised to carry a reduced academic load. Students should allow sufficient time outside the classroom for study (use the guideline of two hours of study for each hour spent in class) as an investment in academic success and their professional future.

Classification of Students
Students are classified on the following basis:

• Freshman - fulfillment of entrance requirements and less than 30 semester hours earned
• Sophomore - a minimum of 30 semester hours earned
• Junior - a minimum of 60 semester hours earned
• Senior - a minimum of 90 semester hours earned

Withdrawal from the University
A student who finds it necessary to withdraw from all credit courses must apply for formal withdrawal through the Office of the Dean of Students. This process requires the completion of a University withdrawal form, an exit interview and, for students under the age of 18, parental permission. Final approval is subject to clearance from the Office of Student Accounts. If this procedure is not followed, grades of F will be assigned. After the official last date to withdraw (please refer to academic calendar), approval for withdrawal from the University without grade penalty will be given for only one of three reasons: medical or psychological problems or full-time employment conflicts. A letter from a doctor, psychologist or employer verifying the situation is required.

Failure to complete the term does not cancel the student's obligation to pay tuition and all other charges in full. For specific details regarding refunds and adjustments, refer to the section on tuition and fees in this catalog.

Grading System
At the conclusion of each semester students receive letter grades indicating the adjudged quality of their work in each course. Grade points are assigned for each semester hour of credit as follows:

A	Excellent	4.0
A-		3.7
B+		3.3
B	Good	3.0
B-		2.7
C+		2.3
C	Average	2.0
C-		1.7
D+		1.3
D	Poor	1.0
F	Failure	0.0
I	Incomplete	—
P	Pass	—
W	Withdrawal	—

All A, B, C and D grades are passing grades. Grades of I, P or W are not included in computing grade point averages. The grade point average is the quotient resulting from dividing the total points earned by the number of hours attempted (including failure and excluding pass and incomplete).

Midterm and End of Semester Grades
The University does not mail grades at the end of each semester. Students can access their grades on the University's student information Web site. Midterm grades are not permanently recorded but are used by students and their advisors for information and guidance. End of semester grades become a part of the student's permanent record.

Pass/Fail Option
A student may register for an elective course on a pass/fail basis. The option is intended to encourage the student to explore new academic areas without endangering the student's grade point average unless the grade earned is an F. Limitations on pass/fail registration are:

1. Junior or senior status
2. Only one course per semester may be taken pass/fail
3. No course required for the major or minor, no course being used to meet a general education requirement, and no courses used to meet foreign language or health and wellness degree requirements may be taken pass/fail.
4. Pass/fail courses must be listed at the time of registration and must not extend beyond the academic load approved by the Admissions and Standards Committee
5. A course may not be changed from pass/fail, or vice versa, after the last day established for course additions

Courses offered only on a pass/fail basis are not subject to these regulations, except they must not extend beyond the academic load approved by the Admissions and Standards Committee.

Incomplete Grades
All course work is to be completed within the semester it is attempted. If an emergency prevents a student from completing some portion of the required assignments, an instructor may give an I or incomplete grade only if the following circumstances are met: (1) the student's other work in the course would earn a passing grade (2) the outstanding task can be completed without further class attendance.

Outstanding course work normally should be completed within six weeks of the class ending, but the instructor may allow up to one year from the end of the term for which the I grade is granted. It is the student's responsibility to have this deficiency removed within the agreed upon time period or within one year, whichever is less. (Registering for a course a second time does not remove an incomplete grade.) If the instructor has not submitted a grade change after the maximum one year grace period, the Registrar is authorized to change all grades of I to F.

Repeating Courses
Any student who wishes to better the grade in a course taken at the University of Evansville may elect to repeat that course for grade improvement but must do so at UE. The cumulative grade point average (but not the semester grade point average) will reflect only the higher grade earned for a specific course. Some courses may not be repeated; these are determined by the faculty of the appropriate academic unit of the University.

Dean's List
To merit the honor of being placed on the Dean's List each semester, a student must have carried a full academic load of 12 hours or more, excluding pass/fail courses, and have earned a grade point average of 3.5 or above.

Grade Appeals
Any student who questions a course grade should speak to the instructor. If the instructor is unwilling to change the grade and the student is not satisfied with the reasons given, the student may commence a formal appeal. Any student wishing to formally question a course grade must do so in writing within 60 calendar days after the last day of the semester. Correspondence should be addressed to the instructor with a copy to the immediate supervisor. A change of grade will occur if both the instructor and his or her immediate supervisor approve and both sign a change of grade form which is forwarded to the Office of the Registrar.

If either the instructor or the immediate supervisor disapproves of the change of grade, the student has the right to appeal to the Admissions and Standards Committee within two weeks of receiving written disapproval.

If the student receives no response from either party within 30 calendar days of filing the appeal, the student may appeal directly to the Admissions and Standards Committee. Any appeal to the Admissions and Standards Committee must be filed during the semester (exclusive of summer terms) immediately following that in which the disputed grade was received.

When appealing to the Admissions and Standards Committee, the student must send a copy of the appeal to the instructor and immediate supervisor. The student, the instructor and the immediate supervisor will be requested to appear before the committee. In exceptional circumstances, the committee may allow other parties to attend the hearing to provide additional information. The Senior Vice President for Academic Affairs will notify all parties of the decision taken by the Admissions and Standards Committee.

It is the student's responsibility to retain all dated correspondence until the final decision is reached.

Current students, who are employed by UE (including work study positions) and have changed their names legally, please contact the Office of Human Resources, Olmstead 118 in person. Current students, who are not employed by UE and have changed their names legally, will need to complete this form and submit it to the Office of the Registrar, Olmstead 106 in person. Please bring the following legal documents with you:

• Copy of social security card
• Marriage certificate OR official court document for name change

Former students may change their names in person, by mail or fax. Please complete this form, make copies of the legal documents listed above, and mail or fax it to:

• Office of the Registrar
  University of Evansville
  1800 Lincoln Avenue
  Evansville, IN 47722
  Fax: (812) 488-2609

Current Students who would like to change their major will need to complete this form and submit it to the Office of the Registrar, Olmsted 106 in person.