Event Guidelines

Last Updated: September 29, 2021

Events, lectures, concerts, sporting events, and performances create unique experiences on and off campus at the University of Evansville. Based on the recommendations of the Coronavirus Healthcare Task Force, University events will be monitored for event size and location capacity.

The University has an expectation that organizations will continue to be mindful of social distancing and other good practices to limit the potential spread of COVID-19.

  • At this time, Governor Holcomb has not issued any additional restrictions on gatherings. The Coronavirus Healthcare Task Force will monitor legislation and executive orders if the pandemic situation changes. The Task Force reserves the right to recommend heightened restrictions for the campus as needed.
  • As weather allows and space permits, in-person meetings and/or events are encouraged in open areas or rooms that allow for ample ventilation and air flow related to the number of people present.
  • For campus spaces with fixed seating (e.g. Shanklin Theatre, Neu Chapel), attendance is limited to 50% of the regular capacity of the room.
  • For campus spaces with moveable seating and flexible set-up, attendance is limited to 75% of the regular capacity of the room.
  • Outdoor events, including any open lawn space or athletic stadium, may operate at full capacity or without attendance maximums.
  • Event Approvals:
    • Student organizations must have their event plan approved by the Center for Student Engagement. Student organization events may be held off campus when they follow any COVID-19 precautions in place by the local jurisdictions or regulations of the private business.
  • When possible, provide hybrid or virtual experiences for those who cannot or should not attend in person due to continued risk factors for complications from COVID-19.

Campus events should continue to be mindful of social distancing and other good practices to limit the potential spread of COVID-19.

  • Some safeguards may still be followed at the discretion of event organizers considering the event’s target population.
  • Attendees will follow the campus-wide Mask and Face Covering Policy.
  • Consider personal hygiene opportunities for handwashing, hand sanitizing, etc.
  • Food and beverage offerings and procedures that minimize contact, queuing, and eliminate shared use.

Guidance for outdoor events

While outdoor events may operate at full capacity or without attendance maximums, there is still a chance of contracting COVID-19 outdoors. It is expected of event hosts and organization leaders to continue to be mindful of social distancing and other best practices at these events. If social distancing cannot be achieved in congregate settings or other high-risk activities like singing and shouting are involved, the safety measure of requiring masks or face coverings for the event is practical and is encouraged.

In some cases, outdoor events with more than 50 planned to attend may be referred to the Coronavirus Task Force for advice and additional guidance related to proposed events. Event proposals that expect more than 75 people must be submitted to the Coronavirus Task Force.

The following is OFFICIAL GUIDANCE for all university and student organization sponsored outdoor events. For purposes of this guidance, reasonable physical distance is 3 to 6 feet away from anyone outside your household. In event settings, a 6-foot distancing guideline is still used when contact tracing is needed.

  • Wear a mask or facial covering when a reasonable physical distance cannot be maintained
  • Try to maintain a reasonable physical distance when in groups.
  • Keep tables or other seating clustered in small groups (similar to restaurant seating)
  • Set up tables so that there is a reasonable physical distance between people seated
  • Regulate the number of people in one area of the event to reduce the number of potential contacts – divide into smaller groups of 10-20 when possible
  • Follow these food service guidelines:
    • No buffets or shared community containers that allow people to serve their own food
    • Wash hands before serving
    • Wear masks and gloves while serving
  • Hand sanitizer should be available for event attendees
  • Identify organization or department members to monitor for and enforce safety precautions
Chance of Transmission infographic

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