Residence Life

Last Updated: August 21, 2020

Housing Move-in and Welcome Week

A phased move-in approach has been implemented for moving into residence halls. With the recent adjustments of the start of the semester to August 26, students will receive an email by July 30 from residence life with a link to update their scheduled a move-in appointment.

Addendum to Housing and Food Service Contract 2020-21
Before you apply for a check-in slot, you must go to WebAdvisor and sign the Addendum to your housing and Food Service Contract. It is located under “Housing and Meal Plans”.

Screenshot of the Housing and Mealplans menu in WebAdvisor

Once you have signed your addendum you can register for a designated 3-hour move-in time to accommodate social distancing guidelines. Watch for an email from Residence Life.

New students will move in August 20-21:

  • New international students
  • New Transfer students participating in Welcome Week
  • Welcome week is scheduled for August 22 through August 25.

Returning students will move in August ​23-25:

  • All returning Students
  • New Transfer students who are not participating in Welcome Week.

For those who need to move in earlier than these dates, students can fill out an Early Move-In Request form. These are due by August 2. A response will be sent out the week of August 3.

With ​the changes in our start date, the University will be flexible with students to help accommodate move-in. Further details are forthcoming.

Before your Arrival

As you make plans to return to Evansville in the next few weeks, we ask that you consider the best practices for minimizing the risk of COVID exposure by practicing good hand hygiene, social distancing, and wearing a mask.

In addition, depending on your location and the positivity rate of COVID cases in your area, we ask that you consider a two week self-quarantine period prior to traveling to Evansville as an effort to minimize the possibility of transferring exposure to the campus community.

Residence Halls

The University is taking several measures to reduce the potential exposure and spread of the COVID-19 Virus. The following measures have been taken or are being proposed to address this new normal.

Reducing Density on Floors

  • Housing Assignments have been adjusted to spread students across the campus more evenly with a maximum of 25 students per residential floor sharing the same common area bathroom. Additional floors have been opened to accommodate the reduction of density.
  • The construction project for a new residence hall has been put on hold for a year to support changes in occupancy density. Both Morton and Hale will be populated with new students in a new coed concept. Hale and Morton are no longer single gender Halls (Brentano is still all-female). Hale is coed by floor. Morton is coed by side of floor – half men and half women (There are two bathrooms on these floors).
  • Additional RA staff have been hired to supervise students within this new configuration.

Room Occupancy

  • Rooms will remain double occupancy and roommates will be viewed as a family unit.
  • Students are not required to wear masks / facial coverings in the privacy of their own room and with a roommate.

Visitors and Guests

  • Students are allowed to have up to one visitor in their room (a maximum of one visitor per room) as long as:
    • The visitor is from their own building
    • The roommate is comfortable having this visitor in the room
    • All parties wear masks / facial coverings when the visitor is present.
  • No one is allowed in residential hallways or student rooms if they are not a resident of that hall. Exceptions include:
    • Emergency personnel, University personnel, or approved vendors performing their responsibilities.
    • Family and friends approved to assist during move-in and move-out periods.
    • All such individuals are to follow social distancing and use appropriate PPE at all times.
  • No overnight guests are allowed.

Room Setup for Social Distancing

  • The recommended room set-up is to have beds on opposing sides of the room. This allows for beds to be positioned 6 feet apart from inner edge to inner edge. Bunking of beds is not allowed. Lofting of beds is allowed as long as the other bed is not slid underneath.

Fraternity Housing

  • All Approved University Housing Units (Fraternities) will need to follow social distancing and room set-up requirements in a similar fashion as residence halls.

Village Housing

Room Occupancy

  • Village Units (Houses, apartments, and Townhouses) are assigned at traditional occupancy levels, each student with a private bedroom.
  • Each Village unit will be viewed as a family unit.
  • Students are not required to wear masks / facial coverings in the privacy of their own living unit with the people who live with them.
  • Students in Village housing are allowed to have the following number of visitors:
    • A maximum of one visitor in a Weinbach or Lincoln Park Apartment.
    • A maximum of two visitors in a Village Houses or Townhouse with no more than one visitor in a student room.
  • This is allowed as long as
    • The visitor is a UE student
    • Others from the same living unit are comfortable having this visitor in the unit
    • All parties wear masks / facial coverings when the visitor is present.
  • No other individuals are allowed in the unit except for:
    • Emergency personnel, University personnel, or approved vendors performing their responsibilities.
    • Family and friends approved to assist during move-in and move-out periods.
    • All such individuals are to follow social distancing and use appropriate PPE at all times.
  • No overnight guests are allowed.

Common Area Spaces in Student Living Units

Adjusted Cleaning Schedules

Updated 8-21: The University is increasing cleaning shifts as a precaution during this period. This will expand to two additional shifts per weekend day. Additional attention will focus on bathrooms and high-touch areas in residence halls.

General Social Distancing Guidelines

  • Social distancing guidelines will be implemented in all common area space and residential hallways in residence halls. Students are to follow all instruction regarding social distancing including official floor decals that are used to designate social distancing spacing for individual offices and common area space in residence halls (i.e. lobbies, mailboxes and office windows, etc.)
  • The use of masks / facial coverings will be required, and students should maintain 6 feet of social (physical) distance from anyone they do not live with.
  • If there are people in areas that are small, like stairwells and elevators, consider going one at a time.

Common Area Lounges

  • The number of people in lounges at one time will be determined by square footage and will be posted at room entrances.
  • Furniture seating will be adjusted to encourage proper social distancing. Seating is limited to:
    • One person per Chair
    • One person per Loveseat
    • One person per Sofa
  • Where necessary some furniture will be placed in storage to reduce seating density.
  • TV remotes will be placed in protective sleeves to simplify cleaning and disinfecting.
  • Enhanced cleaning and sanitation protocols and overall hygiene practices will be enacted.
  • Cleaning and disinfectant supplies will be present in lounges for student use.

Common Area Kitchens

  • Kitchens will be reserved for individual use as opposed to group use.
  • Students should maintain 6 feet of social (physical) distance from anyone they do not live with. Given the size of the room, no more than 2 people should be in a kitchen at a time. The use of masks and social distancing principles apply.
  • Students should not share dishes, drinking glasses, cups, or eating utensils. All cooking items should be washed with dish soap and hot water. Students are to bring their own utensils, pots, and pans. No community cooking supplies will be available.
  • Refrigerators are to be used only for immediate cooking needs. No personal items are to be stored in refrigerators or freezers. Personal items left overnight will be disposed of by staff. Use of mini fridges for personal use is highly encouraged.
  • Students are responsible for cleaning before and after use. Sinks, counters, and appliance surfaces should be sprayed with a disinfectant solution 10 minutes before use as well as after.
  • Kitchens will be cleaned twice daily by housekeeping staff. Cleaning and disinfectant supplies will be present in kitchens for student use.

Laundry Rooms

  • Students should maintain 6 feet of social (physical) distance from anyone they do not live with. Given the size of the room, no more than three people should be using laundry machines at one time. The use of masks / facial coverings and social distancing principles apply.
  • Do not shake dirty laundry.
  • Ice machines located in laundry rooms will not be operational during this time
  • Laundry rooms will be cleaned twice daily by housekeeping staff. Cleaning supplies will be available for student use to wipe down touch points and surfaces as well.
  • Hand sanitizer dispensers will be available for student use.

Bathrooms

  • The number of sinks ​allowed to be used at any one time will be reduced. If more than one student is at a sink area, there should be one unused sink serving as a buffer in between the two students to allow for more distancing. Instructions will be posted.
  • It is acceptable to not wear a mask at a bathroom sink or in the shower.
  • Students should avoid placing toothbrushes directly on counter surfaces. Totes can be used for personal items to avoid touching the bathroom counter top.
  • Bathrooms will be cleaned by housekeeping three times a day on weekdays and two times a day on weekends

Computer Labs

  • Computer stations will be reconfigured so that stations are at least six feet apart.
  • Hand sanitizer dispenser stations will be available.
  • It is recommended that students bring their own personal USB connected keyboard with a track pad. Some computer stations will be supplied with a keyboard covered with a plastic protector.
  • Depending on the size of the room, there will be a limit of 3-4 people in a residence hall computer lab at one time. Limits will be posted.
  • Computer labs will be cleaned daily by housekeeping staff. Cleaning supplies will be available for student use to wipe down touch points and surfaces as well.

Game / Recreation Rooms

  • The number of people in Game Room at one time will be determined by square footage and will be posted at entrances.
  • High intensity / close contact games will be removed (i.e. foosball)
  • Guidelines for use of recreational equipment will be posted.
  • Hand sanitizer dispenser will be available and required before and after play
  • Game room equipment will only be available during hall office hours.
  • Upon return, game equipment will be sanitized by Residence Life Staff.

Elevators

  • Elevator occupancy will be posted and will follow similar guidelines across campus. Generally, elevator occupancy is limited to one person or one roommate or family pair at a time.

Drinking Fountains and bottle refill stations

  • Water fountains will be covered – not to be used as a source for drinking.
  • Bottle refill stations will remain available.

Hall Offices – Supplies for Check-out

  • The normal inventory of items that can be checked out to students may be reduced during this period.
    • Board games, cooking supplies and equipment, vacuums, and other items may not be available.
  • Items allowed for check-out will be posted at each office. Borrowed equipment will be sanitized upon return by Residence Life Staff.

Recommendations

Kitchen Equipment

Common area kitchens will have some restrictions.

  • No food will be able to be stored in common area refrigerators. We highly recommend either buying or renting a small Micro-Fridge unit for personal use.
  • No pots, pans, or other shared use cooking equipment will be available for checkout. So be sure to bring your own.

Campus Computing

If you plan to use computer labs, it’s a good idea to bring your own USB keyboard with a built-in track pad.

Pack Light

It is best to only bring essentials. While we have every intention of remaining open, it is best to bring less should the pandemic increase in intensity.

Prepare a COVID-19 Emergency Bag

Be sure to prepare a COVID-19 emergency bag ahead of time in case you need to isolate. Be prepared to spend 14 days in isolation. You may not be able to return to your room to retrieve personal items. Make sure you include:

  • Important papers / your ID / insurance information
  • Cloth face coverings / Masks
  • Thermometer
  • First Aid Kit
  • Soap, hand sanitizer, disinfecting wipes to disinfect surfaces
  • Prescription medications
  • Non-prescription medications such as pain relievers, fever reducers, anti-diarrhea medication, antacids or laxatives
  • Prescription eyeglasses and contact lens solution
  • Complete change of clothing / sleeping apparel
  • Toiletries, soap, deodorant
  • Feminine supplies and personal hygiene items
  • Paper cups, plates, paper towels and plastic utensils
  • Paper and pencil
  • Books, games, puzzles or other activities
  • Electronic devices, charging equipment, etc.

If you experience symptoms, have been exposed to someone who tested positive for COVID-19, or if you Test Positive for COVID-19

Notify the Dean of Students Office through the Exposure, Testing, or Confirmed Diagnosis Form located within the COVID-19 section of the University Website.

If you are off campus, you should not return to in-person classes or any UE facilities. If you test positive you should isolate yourself at home or off campus for a period of 14 days. You should not return to campus until you have met the CDC’s criteria to discontinue home isolation.

The University has set aside a limited number of designated housing for isolation purposes for residential students who cannot go home or self-isolate off campus.

Studnets outside of the Townhouses

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