Welcome Week 2021

You are going to love being part of Welcome Week 2021! Welcome Week is a four-day program just before classes begin (Saturday, August 21 - Tuesday, August 24, 2021) that will help you get acclimated to campus, meet friends, and make connections with people and offices all across campus. Please clear your calendar now because all new incoming students are required to attend. You will be matched with an Orientation Leader (OL) and a team of other incoming freshmen for four days of fun, interesting sessions and activities designed to welcome you to the University of Evansville community. We look forward to seeing you this fall!

Welcome Week Schedule

Welcome Week activities take place Saturday, August 21 - Tuesday, August 24, 2021. You will check in and get your materials in Ridgway University Center on Saturday between 3:00 and 5:00 p.m. The Orientation Leaders (OLs) be there to greet you and give you the full schedule of events. The required program beings at 7:00 p.m. on Saturday, August 21, 2021.

Welcome Week sessions and activities will run all four days, Saturday, August 21 - Tuesday, August 24, 2021. Fall classes will begin on Wednesday, August 25, 2021. A more-complete schedule will be provided when you sign in for Welcome Week, but you can find a brief schedule here.

The Why Behind Welcome Week

You are about to begin a new phase of life and we want to help you succeed in every way we can. It is normal for incoming students to be a little nervous and to have lots of questions when they arrive on campus. We are all here to help you settle into campus and get started on the right foot. The Welcome Week 2021 team includes not only the OLs, but also staff members from Academic Advising/Student Success, Career Development, the University Counseling Center, the Center for Student Engagement, the Center for Diversity, Equity, and Inclusion, and more. From the pomp and circumstance of Academic Convocation to the fun and games of cheering on our Purple Aces, Welcome Week 2021 will provide you with everything you need to start your college career off right!

Preparing for Welcome Week

Registration for Welcome Week: All new incoming students are automatically enrolled and expected to attend Welcome Week. Students living on-campus will be able to check-in for Welcome Week on move-in day, August 2. The Welcome Week program officially begins at 7:00 a.m. on Saturday, August 21, 2021.

*Note for Transfer Students: Transfer students have the option of participating in Welcome Week or not. Please contact us at 812-488-2500 or by responding to the Welcome Week email that is sent to all Transfer Students.

UE email: If you are not doing so already, get in the habit of checking your UE email on a regular basis. Instructions are available online for adding your UE email to your smart phone or call our OTS help desk at 812-488-2077 for further assistance. Your University email will serve as the primary means of communication with the university throughout your academic career.

Health and Wellness: All new incoming students are required to submit an updated, physician certified immunization record and physical prior to the beginning of classes at the University of Evansville. Visit www.medproctor.com to learn about the health requirements, obtain appropriate forms, and register for your new account, using your University of Evansville email address. Follow the Med+Proctor instructions for completing this process. Please do not mail your immunization record to the University or health center.

Students not in compliance with the University of Evansville’s health requirements by the beginning of classes, risk their eligibility to attend class and live in residential housing. If you have any questions regarding the health requirements please contact the UE Health Center at healthcenter@evansville.edu or 812-488-2033. If you take prescription medication or have ongoing health concerns, now is the time to secure a local physician and pharmacy.

COVID-19 Testing or Proof of Vaccination: The University of Evansville had a very successful spring semester with a small number of COVID-19 cases. This is the result of the intentional practices of our campus community who have come together to limit the spread of the virus on campus. In preparing for the Fall 2021 semester, we will continue to remain vigilant in our efforts to protect our campus community, the following will be required for students and employees for the Fall 2021 semester: A negative COVID-19 test is required for all full and part-time students and employees. Those who submit a negative COVID-19 test will be required to participate in random COVID-19 testing during the fall semester. Alternatively, students and employees may submit documentation of COVID-19 vaccination before the start of the fall semester. Those who submit proof of full COVID-19 vaccination, and have completed the 14-day waiting period, will not be required to submit a negative COVID-19 rapid or PCR test or participate in the Random COVID-19 Testing Program. Please click on the following link for important information specific to requirements, submitting documents, and important deadlines: Student COVID Testing or Proof of Vaccination.

Some of you may have already submitted COVID-19 vaccination records through the University Health Center’s MedProctor system, which is used for collecting immunizations. However, COVID-19 testing and vaccination records will be collected through a different University process. All students will need to submit the appropriate documentation through the link above.

Moving onto campus: Please check out the Residence Life webpages including Move-In information for new students. To reach the Office of Residence Life, please call 812-488-2956.

University Parking Permits will be required for all students parking on campus during the school year. Please watch your email for more information about this process.

Ordering Books: Want to skip the line for textbooks or simply looking for what's being used for your classes? Just visit the bookstore website! When you place your order online, our friendly staff will pull and package your books, so you don't have to. We can even ship them to you! Need to charge your textbooks to your Financial Aid or student account? When it asks for payment information at checkout, simply fill in your Student ID number and name under the "Financial Aid" payment option.

We begin processing online orders at the beginning of August and you'll receive an email as soon as it's ready. If you're picking up in-store, you'll come back to the Customer Service counter with your Student ID; if it's being shipped to you, the email you receive will have a tracking number in it.

For more information in regards to textbooks and renting, please visit us either in-store or online.

The University bookstore is in the Ridgway University Center/Phone: 812-488-2678.

Academic Planner: As you begin to order your books and gather supplies for this fall, we wanted to let you know about a gift we will provide you during Welcome Week. Your academic success is important to us and we want to help you develop good habits like being organized and managing your time well. Our Student Success Team will be providing you an academic planner where you can record upcoming activities, assignments, test dates, family visits, and other important Information.

Frequently Asked Questions

Do parents attend Welcome Week activities with their students?
No, Welcome Week is for incoming students. While parents often help their students move into their residence halls, the activities surrounding Welcome Week, beginning the evening of Saturday, August 21, 2021, are for students only.
Where will students eat during Welcome Week?
Students will receive meal tickets for on-campus dining in their Welcome Week registration packet provided when they check in on Saturday afternoon. Some meals are provided through the cafeteria and others are offered cookout style. If you have food allergies or other special dietary needs and have not done so already, please contact the Disability Services Coordinator at 812-488-2663 to register for accommodations. She will help you connect with the University food service provider which is Chartwells.
Do students who live at home and commute to campus participate in Welcome Week?
Yes, students who commute to campus should plan to fully participate in Welcome Week activities. While commuter students will not stay overnight on campus, they should plan to spend a lot of time on campus with their peers. This is a great way to get to know other students and start feeling at home, on-campus.
What if I have to work or have other obligations during Welcome Week?
Welcome Week is required of all new students. Students are encouraged to make the appropriate arrangements in order to fully participate in Welcome Week. Welcome Week will provide you with all the tools you’ll need to be successful at UE.

Welcome Week Contact Information

Phone: 812-488-2500
Email: deanofstudents@evansville.edu

Welcome Week Web Page