Private Lesson and Class Policies

Weather Policy for Classes and Lessons

If the University of Evansville is closed for inclement weather, Community Conservatory classes and private lessons will be canceled for the day.

Classes or class ensembles (e.g. Flute Choir, Chamber Music, etc.) canceled due to weather are not rescheduled or refunded. See “Missed Private Lessons” below for information regarding private lessons, with all policies set by the individual instructor.

If the University of Evansville remains open during inclement weather, individual teachers may opt to reschedule their activities at their discretion. Instructors will contact students directly.

Missed Private Lessons and Make-up Policy

Policies regarding missed lessons and make-up lessons will be reviewed in detail with the student and their guardian before or during the first lesson. Policies in this area will be determined by the individual instructor.

Class Cancellation Policy

The UE Music Community Conservatory reserves the right to cancel classes with insufficient enrollment or limit class size in consultation with the instructor. Cancellations for this reason will occur prior to the second class, and all fees will be totally refunded.

Withdrawal and Refunds from Classes

Any request to withdraw from Community Conservatory classes must be made in writing to the UE Music Community Conservatory at Verbal requests will not be honored.

Students who withdraw before a Community Conservatory class begins will receive 100% refund. Later withdrawals will be prorated until half of the classes have met. No refunds will be made after the class reaches the halfway point.

In extreme cases involving serious illness, death, or relocation, arrangements for credit or refund will be considered. Contact the Community Conservatory with this information at

Behavior Guidelines

  • Students with excessive absences or poor lesson/class preparation will be held responsible for addressing these issues with the instructor.
  • Students are expected to conduct themselves in a professional and mature manner while attending the conservatory.
  • Students are expected to arrive on time for their lesson/class.
  • Policies for private lesson cancellations and lesson payment will be determined by each individual private instructor.

School Music Program Participation Policy

All students in UE Music Community Conservatory class ensembles (e.g. Flute Choir, Chamber Music, etc.) must remain in good standing in their school music programs concurrent to their participation in these ensembles. “In good standing” is defined as full participation in their school music program (provided there is a music program).

A student’s school performances take precedence over UE Music Community Conservatory ensemble schedules. Accommodations may be made for the student’s schedule and, when necessary, Community Conservatory ensembles will rehearse and perform without members of the ensembles.

One of the primary goals of UE Music Community Conservatory ensembles is to prepare students to achieve greater levels of musicianship. We expect that the skills and attitudes learned at UE Music Community Conservatory will be shared with the students’ school music programs.


The UE Music Community Conservatory is committed to fostering a welcoming, encouraging, and empowering environment where students with disabilities can thrive in their musical studies.

It is a personal decision to disclose the existence of a disability and to request an accommodation. Once notified of the disability, the instructor will work with the student and guardian to find reasonable accommodations that will meet the needs of the student. UE Music Community Conservatory, as part of the University of Evansville, follows higher education guidelines for documenting disabilities and implementing accommodations through the Office of Disability Services.