Frequently Asked Questions

Last Updated: August 11, 2021

Required Testing for Fall Semester NEW

  1. What should I do if I recently tested positive for COVID-19?
  2. What happens if my test comes back positive?
  3. Why am I exempt from testing if I have already had COVID-19? Can’t I still get it again?
  4. Will you offer testing on campus for those who are experiencing symptoms or have been exposed to COVID-19?
  5. Many testing sites require you to “be eligible” for testing. How do I prove this?
  6. If I have received both the first and second round of the COVID-19 vaccine, do I still have to provide a negative test before returning to campus?
  7. What if I am an online student?
  8. What if I am a part-time student?
  9. Will you require testing for individuals on campus this fall?

Residence Life

  1. What will the requirements be in terms of group settings in a residence hall room? Will face coverings be required in a residence hall setting, or just social distancing?
  2. Will students still have a roommate this year, or will there be one person per room?
  3. What has been done or what will be the protocol to clean HVAC units and ensure there will be no mold growing inside the units?
  4. Will there be visitors allowed in our residence halls?
  5. If the semester must be finished virtually, will you issue housing refunds to students?
  6. How will preventative measures such as wearing a mask and social distancing be administered for students in the residence halls?
  7. What if my assigned move-in time doesn’t work for my schedule? Can I request an earlier or different time slot?
  8. How many people can help me move-in to my residence on campus? Can my other family members tour the campus while waiting?
  9. What will the expectations be for students living in townhouses this year? What guidelines will be implemented?
  10. What if my roommate doesn’t practice social distancing and safety measures? How can my health and safety be protected?
  11. What should I bring and how should I prepare for the Semester?
  12. In a townhouse setting, if one of my roommate tests positive, do we all have to quarantine?
  13. Is ACES Haven still available for students in need?

Campus Life

  1. What types of sanitary measures will be implemented on campus?
  2. Will there still be campus events and activities?
  3. If I am outside with a group of friends and we are all socially distancing, do we still have to wear masks?

Academics and Instruction

  1. What will the precautions be for music classes?
  2. Can I take all online classes for the semester? Does that mean I don’t have to come to campus?
  3. If our classes are moved online later in the semester, will we receive a tuition reimbursement?
  4. If there is an outbreak on campus what happens next? Do we go back home and go back onto Zoom?
  5. What if I am diagnosed or self-isolated due to COVID-19? How would I be able to “catch up” after missing college level work?
  6. What measures have been taken to ensure the safety of the students in the classroom?
  7. What will UE do to ensure students can achieve in the online classroom just as they normally would on campus, especially if they find an online format more challenging?
  8. How will labs be operated since most equipment is shared between classes?
  9. How do I know whether my classes are face-to-face, hybrid, or fully online?

Coronavirus Precautions (Masks, Social Distancing) and Testing

  1. How will UE monitor students who contract the virus but are asymptomatic?
  2. What will happen if students need to be hospitalized due to COVID-19?
  3. How will parents be notified if their student tests positive for COVID-19?
  4. Can I quarantine at my home if I test positive for COVID-19 while on campus?
  5. If I test positive for COVID-19 and don’t live close enough to quarantine at my home, can I stay somewhere on campus?
  6. Will you be testing students regularly on campus?
  7. If I test positive and have to quarantine on campus, how will I use my meal plan?
  8. Will you make COVID-19 testing data available to students and the public?

Dining Hall and Meal Plans

  1. What changes and guidelines will be implemented for the dining hall when we return?
  2. Will you be testing staff members who will be handling food? Will staff members of Chick-fil-A and Starbuck’s be tested?
  3. Will there be overflow seating in Ridgway, and what will the hours of availability be?
  4. If I am in mandated quarantine and on a meal plan, how will I receive meals?

International Students

  1. As an international student, will I need to be in 2 weeks quarantine? And if so, where?

Other

  1. Will I be able to work off campus and leave campus like I normally did?
  2. Will I be charged a distance learning fee if my class is moved online?
  3. Will students still be able to get a flu shot on campus this fall?
  4. Will COVID-19 testing be performed on campus?
  5. What is the University’s plan to assist students who may need counseling or support during these difficult times?
  6. Is the Health Center open?
Question marks

Required Testing for Fall Semester

What should I do if I recently tested positive for COVID-19?

If you test positive in the last 90 days and are currently symptom-free, you can simply upload your prior positive test result. There is no need to have another test conducted. At the end of the 90 days, you can either submit a negative test or proof of the vaccine. You will be automatically enrolled in the Random Testing Program if you submit a negative test.

What happens if my test comes back positive?

If you have a positive test result, you would not return to campus until you have completed the necessary isolation period and are symptom-free. You would need to upload your positive test result (Fall 2021 Required COVID-19 Documents) and complete the exposure/diagnosis survey on our website.

Why am I exempt from testing if I have already had COVID-19? Can’t I still get it again?

If you have had COVID-19 in the last 3 months, you will have antibodies and your test will come back positive. This is why it also necessary to be symptom-free. Even after you have had COVID-19, it is still important to practice good hygiene and uphold health and safety guidelines.

Will you offer testing on campus for those who are experiencing symptoms or have been exposed to COVID-19?

The University will not have testing readily available on campus, but those who need to be tested will be provided with available resources. There are multiple locations in Vanderburgh County that offer testing, and we are working with the hospital systems and Vanderburgh County Health Department to direct any testing needs.

Many testing sites require you to “be eligible” for testing or have a doctor’s referral. How do I prove this?

There are testing sites that are specifically for asymptomatic individuals that do not require a doctor’s referral. For eligibility, you can print out the email that was sent to you which shows that a test is required to attend your educational institution. This should suffice to receive a test.

If I have received both the first and second round of the COVID-19 vaccine, do I still have to provide a negative test before returning to campus?

If you have received only one dose of the COVID-19 vaccine, you will still have to submit a negative test result. If you have received both doses, you can upload a certificate/documentation of your second dose.

What if I am an online student?

Students who are enrolled in ALL ON-LINE COURSES and have no obligation to be on the University of Evansville campus, or the Stone Center for Health Sciences campus, are not required to submit a negative COVID test prior to beginning classes for the fall semester.

What if I am a part-time student?

Part-time students who are taking classes on the University of Evansville or the Stone Center for Health Sciences campus, or who have a need to be on campus, must submit a negative COVID test or proof of vaccination prior to beginning classes for the fall semester.

Will you require testing for individuals on campus this fall?

All students and employees are required to submit a negative COVID-19 test before the start of the Fall 2021 semester. Those submitting a negative COVID-19 test result will be required to participate in a Random COVID-19 Testing Program conducted throughout the fall semester. Those who have been fully vaccinated and submit the appropriate documentation do not need to submit a negative COVID-19 test and will not be required to participate in the Random COVID-19 Testing Program.

Residence Life

What will the requirements be in terms of group settings in a residence hall room? Will face coverings be required in a residence hall setting, or just social distancing?

All individuals will be required to wear a mask or face covering while indoors, regardless of vaccination status. Social distancing of at least three feet will also be observed.

In the privacy of their own room and with a roommate, students are not required to wear masks / facial coverings. Students are allowed visitors as long as the roommate(s) are comfortable with this. The maximum number of residents and visitors are outlined in the Residence Life section of our COVID pages. It is highly encouraged that all parties wear masks when a visitor is in the room.

Masks must be worn at all times when traveling corridors and using public facilities.

Will students still have a roommate this year, or will there be one person per room?

Rooms will remain double occupancy and roommates will be viewed as a “household” or family unit. Students are not required to wear masks / facial coverings in the privacy of their own room and with a roommate. Students who have assigned roommates in a double room for the upcoming year will still be assigned with that roommate.

What has been done or what will be the protocol to clean HVAC units and ensure there will be no mold growing inside the units?

Residence Life staff and housekeeping do checks prior to move-in. Each summer the units are checked and the air filter is changed. This is repeated during winter break. Prior to move-in, RAs do room checks and report any problems to Facilities and/or Residence Life (particularly if there is mold). UE has made a concerted effort to publicize what students should do if they find evidence of mold. This info is also available on our website. We do not expect or want students and families to clean the HVAC unit, and please know we have a staff to do this and they use a special solution to kill and resist mold growth.

Will there be visitors allowed in our residence halls?

Visitors are allowed in student residences as outlined within the Residence Life section of the Student Handbook. All visitors must be escorted while in residential sections of the residence halls.

If the semester must be finished virtually, will you issue housing refunds to students?

If COVID-19 were to increase in such a magnitude that required a University decision to close residential facilities in the fall semester for more than two weeks, the University would provide prorated housing and meal plan refunds to students who are required by University policy to vacate residential facilities.

How will preventative measures such as wearing a mask and social distancing be administered for students in the residence Halls?

Individuals who have not been vaccinated or have not yet achieved two weeks since the second dose of Pfizer/Moderna or the single dose of Johnson & Johnson are required to wear a mask and social distance.

What if my assigned move-in time doesn’t work for my schedule? Can I request an earlier or different time slot?

No appointments are require this year for move-in. There are general move-in times posted for new students and returning students. To discuss your move-in time or make other arrangements, please contact the Residence Life department at residencelife@evansville.edu.

How many people can help me move-in to my residence on campus? Can my other family members tour the campus while waiting?

There is no current limit on move-in helpers.

What will the expectations be for students living in townhouses this year? What guidelines will be implemented?
  • Village Units (Houses, apartments, and Townhouses) are assigned at traditional occupancy levels, each student with a private bedroom.
  • Each Village unit is viewed as a family unit so students are not required to wear masks / facial coverings in the privacy of their own living unit with the people who live with them. It is highly encouraged that all parties wear masks when a visitor is in the room. Outside of their living unit, the use of masks/facial coverings are required, and students should maintain 3 feet of social (physical) distance from anyone they do not live with.
What if my roommate doesn’t practice social distancing and safety measures? How can my health and safety be protected?

We are living through a very unique time. We ask that all students use common sense and show respect for the health and safety of the people living within their community. As roommates, it is essential to establish mutual guidelines and expectations to reduce risky behavior and potential exposure. Communication is key in building trust and setting reasonable expectations. While we at UE are implementing several health and safety measures to protect our community, it is extremely important that all of our students take proper precautions to safeguard their own health as well as the health of those around them.

Your Resident Assistant and Residential Coordinator are here to assist in issues with roommates. Feel free to enlist their assistance if needed. You can also speak with the Associate Director or Director of Residence Life.

What should I bring and how should I prepare for the Semester?
  • Common area kitchen will have some restrictions.
    • No food will be able to be stored in common area refrigerators. We highly recommend either buying or renting a small Micro-Fridge unit for personal use.
  • Be sure to prepare a COVID-19 Emergency Bag. Have a bag packed ahead of time if you should need to isolate:
    • Cloth face coverings / Masks
    • Thermometer
    • First Aid Kit
    • Soap, hand sanitizer, disinfecting wipes to disinfect surfaces
    • Prescription medications
    • Non-prescription medications such as pain relievers, anti-diarrhea medication, antacids or laxatives
    • Prescription eyeglasses and contact lens solution
    • Complete change of clothing appropriate for your climate and sturdy shoes
    • Feminine supplies and personal hygiene items
    • Paper cups, plates, paper towels and plastic utensils
    • Paper and pencil
    • Books, games, puzzles or other activities
    • Electronic devices, charging equipment, etc.
In a townhouse setting, if one of my roommate tests positive, do we all have to quarantine?

The University has established a contract tracing protocol. In general, contact tracing involves identifying people who have an infectious disease (cases) and people who they came in contact with (contacts) and working with them to interrupt disease spread. This includes asking people with COVID-19 to isolate and their contacts to quarantine at home voluntarily.

To prevent the further spread of disease, people who are unvaccinated and have had contact with someone with COVID-19 are encouraged to stay home and maintain social distance (at least 6 feet) from others until 10 days after their last exposure to a person with COVID-19.

Is ACES Haven still available for students in need?

Yes. ACES Haven, located in the Neu Chapel, will be open Monday-Friday, 7:00 a.m. - 10:00 p.m.

Campus Life

What types of sanitary measures will be implemented on campus?

Our facilities and housekeeping staff are working diligently to increase sanitation and cleanliness procedures on campus. Measures will be increased particularly in high-touch areas, such as residence halls, classrooms, and the library. Residence Life staff will also be conducting health and safety checks prior to move-in to ensure that rooms are ready and properly cleaned for students.

Will there still be campus events and activities?

Campus life is a major part of the college experience, but the events and activities may look a little different than previous years. Event guidelines have been created to promote health and safety. Please visit our Event Guidelines page for more information.

If I am outside with a group of friends and we are all socially distancing, do we still have to wear masks?

Masks or face coverings will be required outdoors when social distancing cannot be achieved.

Academics and Instruction

What will the precautions be for music classes?

Classroom layouts will be rearranged to allow for social distancing, and protective barriers will be placed in the classroom. These efforts will allow students in music classes to sing and play instruments without having to wear masks or face coverings. Outside spaces with extra amplification will be reserved for choral students. UE continues to refine both practice and performance spaces as new research emerges on best practices in music education.

Can I take all online classes for the semester? Does that mean I don’t have to come to campus?

The number of online courses offered for Fall 2021 has been reduced from the 2020-21 academic year. It is unlikely you will be able to fill your schedule with a fully online course load. However, if all of your classes are fully online and do not have any scheduled face-to-face meeting times, you are not required to come to campus.

If our classes are moved online later in the semester, will we receive a tuition reimbursement?

Each course format (in-person, hybrid, online) requires the same number of hours for faculty preparation and institutional support. Online courses meet the same educational outcomes as in-person courses. The University uses a variety of assessment tools to maintain consistency and feedback.

If there is an outbreak on campus what happens next? Do we go back home and go back onto Zoom?

Depending on the severity of the outbreak, UE may strengthen health and safety guidelines, moving classes or class periods online, or by moving all classes to online platforms and closing the residence halls. We will communicate to students and families as soon as possible if there is a needed change to course delivery or residential procedures.

What if I am diagnosed or self-isolated due to COVID-19? How would I be able to “catch up” after missing college level work?

First, students do need to reach out to their professors to let them know of their situation and in advance let them know why they are missing class or coursework. Faculty members have been instructed to work with students who have been affected by the virus and to be flexible during the pandemic. Our instructors are aware of the exceptional nature of this semester and are committed to working with students, in-person or online, and allow them to complete any work missed because of COVID-19.

What measures have been taken to ensure the safety of the students in the classroom?

Our COVID-19 task force is monitoring recommendations from federal agencies about classroom safety and arranging classroom space to meet those guidelines.

What will UE do to ensure students can achieve in the online classroom just as they normally would on campus, especially if they find an online format more challenging?

Due to the nature of the small class size, students still have the ability to connect with professors, monitor grades through Blackboard in real-time, and reach out if there needs to be additional assistance. We also offer peer tutoring, peer coaching, and online class success.

We know that students may need more clarity or time with professors, and at UE we are all willing to make that commitment for students to achieve academic success. If you have concerns, please reach out to your professors prior to the start of the semester. The Office of Disability also offers additional accommodations for students in need.

The Office of Disability Services also offers additional accommodations for students in need.

How will labs be operated since most equipment is shared between classes?

Class sizes will still be reduced from maximum capacity. We will also be stocking each lab with sanitation and cleaning supplies for a thorough cleaning between classes.

How do I know whether my classes are face-to-face, hybrid, or fully online?

Please check your course schedule, as professors have identified the class format. The first letter or number of the course number will indicate the course format:

  • S – Synchronous Online. The class requires the student to be online during designated days and times.
  • D – Asynchronous Online. The class does not have set meeting days and times.
  • Y – Hybrid Classes. The class requires a combination of in-person and online meetings during designated days and times.
  • A number (usually 0) – Face-to-Face. The class will meet in-person during designated days and times.

Coronavirus Precautions (Masks, Social Distancing) and Testing

How will UE monitor students who contract the virus but are asymptomatic?

We will closely monitor our campus and have guidelines in place to help reduce the spread of COVID-19. UE will implement contact tracing on campus and work closely with local health officials and departments. There will be designated isolation areas for students, and they will be required to provide a list of locations of possible exposure.

What will happen if students need to be hospitalized due to COVID-19?

Faculty members have been instructed to work with students who have been affected by the virus and to be flexible during the pandemic. Our instructors are aware of the fluid nature of this semester and are committed to working with students, in-person or online, and allowing them to complete any work missed because of COVID-19.

How will parents be notified if their student tests positive for COVID-19?

Due to health privacy law, the University would not know the outcome of the testing unless the student shares this with us; therefore, it is the student’s responsibility to communicate this information.

Can I quarantine at my home if I test positive for COVID-19 while on campus?

Yes, and that will be the required method of quarantine (subject to distance/location). For those that must return home to quarantine, faculty members have been instructed to work with students who have been affected by the virus and to be flexible during the pandemic. Our instructors are aware of the exceptional nature of this semester and are committed to working with students, in-person or online, and allow them to complete any work missed because of COVID-19.

If I test positive for COVID-19 and don’t live close enough to quarantine at my home, can I stay somewhere on campus?

UE will have a designated space on campus for students who test positive and are not able to return home for mandatory quarantine (subject to distance/location).

Will you be testing students regularly on campus?

The University can provide resources of where to receive testing, but we will not have testing readily available on campus. There are multiple locations in Vanderburgh County that offer testing, and we are working with the hospital systems and Health Department to direct any testing needs.

If I test positive and have to quarantine on campus, how will I use my meal plan?

If you live on campus, have a meal plan and are unable to return home to self-isolate, the University can provide and deliver meals to your room.

Will you make COVID-19 testing data available to students and the public?

Due to several federal regulations such as Health Insurance Portability and Accountability Act (HIPAA) and Family Educational Rights and Privacy Act (FERPA) that protect students’ health and privacy, we are not able to report information on students other than aggregate numbers as they are reported to the University.

Dining Hall and Meal Plans

What changes and guidelines will be implemented for the dining hall when we return?

As positive trends continue, the dining hall will return to normal for the Fall 2021 semester.

Will you be testing staff members who will be handling food? Will staff members of Chick-fil-A and Starbuck’s be tested?

There is no required testing for associates (including Chick-fil-A and Rademacher’s). However, all associates will be required to complete a manager-led health screen before starting work each day, which includes contactless temperature checks.

Will there be overflow seating in Ridgway, and what will the hours of availability be?

Seating in campus dining areas will return to normal configurations and hours.

If I am in mandated quarantine and on a meal plan, how will I receive meals?

Dining services will deliver meals to students who are in isolation/quarantine and on a meal plan.

International Students

As an international student, will I need to be in 2 weeks quarantine? And if so, where?

We are currently monitoring the health and safety guidelines. At this time, students are not required to self-isolate when returning to campus. However, students are encouraged to remain at home or off-campus and self-isolate for 14 days if they have been recently exposed to someone with a possible COVID diagnosis.

Other

Will I be able to work off campus and leave campus like I normally did?

We will not have any restrictions regarding access to campus.

Will I be charged a distance learning fee if my class is moved online?

The distance learning fee is only applied to classes that are created to be online or normally offered in an online format for the duration of the class. If classes are moved online due to COVID-19, you will not be charged this fee.

Will students still be able to get a flu shot on campus this fall?

Yes, flu shots will be available at the Health Center. The vaccines will become available in October, and we will send an AceNotes to the UE community letting everyone know when they become available.

Will COVID-19 testing be performed on campus?

We will not have a testing center on campus, but the University can provide testing options and locations if needed.

What is the University’s plan to assist students who may need counseling or support during these difficult times?

With the current concerns about safety and well-being, the Office of Counseling Services understands that mental health plays an important role in being healthy. Counseling Services will be available for students seeking assistance during regular business hours via online Zoom meetings, phone calls or in person while wearing masks and following social distancing guidelines. Students can email the Counseling Services office at counselingservices@evansville.edu or call 812-488-2663.

Is the Health Center open?

The Health Center will provide services for students. CALL 812-488-2033 for more information.

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