University of Evansville

University Libraries

Research, Study and Learning at UE Libraries.

Acquisitions and Collection Development

Acquisitions Department Contacts | Departmental Library Liaisons | Book Request

Collaborative Collection Building

UE Libraries endeavor to support the curriculum needs of students and faculty. The size of our collection budget as well as the space limits for physical items precludes the collection of esoteric scholarly items as well as popular fiction. The Collection Development Librarian and faculty work together to build the Libraries' collection. Faculty liaisons from each department work in coordination with the Collection Development Librarian using money allocated from the Libraries' budget to spend on books and other single purchase materials. Faculty members recommend purchases of books and other resources and inform the Collection Development Librarian of the requested materials via different methods of communication. Very rarely will a request from faculty be refused by the Collection Development Librarian. Requests are reviewed and processed in a timely manner by the Acquisitions Department.

Requesting Material

Faculty can fill out a request for materials using request cards, or the book request form, obtained from the library or by browsing and initialing Choice cards sent to the department from the library. Faculty can also email the Collection Development Librarian with their request.

Providing as much information about the item as possible expedites the ordering process, and including an ad or other source of information is always helpful. A completed order card, initialed by the departmental library liaison, is necessary for each requested item. If the library already owns a copy of the request, staff will inform requesters that the library already possess the item. Once a title is ordered, a record for that title appears in the ACE online catalog with the order status, "on order" or "in process," visible.

Items are normally received in the Acquisitions Department within four weeks of placing an order and processed within an additional two weeks unless a rush request is made for materials. Faculty members can request that they be contacted when the item has been received and processed and is available for check-out.

Journals and Databases

Journals and databases are a long term commitment for the library. We currently have subscriptions to almost two dozen online journals, and subscribe to over 80 databases. Most databases offer full text access to journals, expanding our journal collection to over 10,000 journals. We no longer purchase subscriptions to print journals, and will only be purchasing electronic journals if an overwhelming need for an electronic journal can be justified by the requesting department. Databases are expensive investments for the library and are chosen by library faculty, but recommendations from faculty are given serious consideration. When any database or journal is chosen for cancellation, faculty will be informed and provided an opportunity to express support for retaining or for cancelling the database or journal.

Challenges and Opportunities in Collection Development

The mission of UE Libraries is to provide appropriate resources for undergraduate students and teaching faculty. Funds are limited, so careful selection of quality, scholarly items is crucial to supporting the curriculum at the University of Evansville. Additions to the collection should be of relatively permanent value; current textbooks, workbooks, laboratory or office software, and items with consumable components such as answer sheets should not be ordered with library funds.

Please direct any questions concerning collection development or any aspect of ordering materials to Danielle Williams (dw56, x2732), Collection Development Librarian.