Acquisitions and Collection Development
Collaborative Collection Building
UE Libraries endeavor to support the curriculum needs of students and faculty. The size of our collection budget as well as the space limits for physical items precludes the collection of esoteric scholarly items as well as popular fiction. The Collection Development Librarian and faculty work together to build the Libraries' collection. Faculty liaisons from each department work in coordination with the Collection Development Librarian using money allocated from the Libraries' budget to spend on books and other single purchase materials. Faculty members recommend purchases of books and other resources and inform the Collection Development Librarian of the requested materials via different methods of communication. Very rarely will a request from faculty be refused by the Collection Development Librarian. Requests are reviewed and processed in a timely manner by the Acquisitions Department.
Faculty can fill out a request for materials using request cards, or the book request form, obtained from the library or by browsing and initialing Choice cards sent to the department from the library. Faculty can also email the Collection Development Librarian with their request.
Providing as much information about the item as possible expedites the ordering process, and including an ad or other source of information is always helpful. A completed order card, initialed by the departmental library liaison, is necessary for each requested item. If the library already owns a copy of the request, staff will inform requesters that the library already possess the item. Once a title is ordered, a record for that title appears in the ACE online catalog with the order status, "on order" or "in process," visible.
Items are normally received in the Acquisitions Department within four weeks of placing an order and processed within an additional two weeks unless a rush request is made for materials. Faculty members can request that they be contacted when the item has been received and processed and is available for check-out.
Journals and Databases
Journals and databases are a long term commitment for the library. We currently have subscriptions to almost two dozen online journals, and subscribe to over 80 databases. Most databases offer full text access to journals, expanding our journal collection to over 10,000 journals. We no longer purchase subscriptions to print journals, and will only be purchasing electronic journals if an overwhelming need for an electronic journal can be justified by the requesting department. Databases are expensive investments for the library and are chosen by library faculty, but recommendations from faculty are given serious consideration. When any database or journal is chosen for cancellation, faculty will be informed and provided an opportunity to express support for retaining or for cancelling the database or journal.
Challenges and Opportunities in Collection Development
The mission of UE Libraries is to provide appropriate resources for undergraduate students and teaching faculty. Funds are limited, so careful selection of quality, scholarly items is crucial to supporting the curriculum at the University of Evansville. Additions to the collection should be of relatively permanent value; current textbooks, workbooks, laboratory or office software, and items with consumable components such as answer sheets should not be ordered with library funds.
Please direct any questions concerning collection development or any aspect of ordering materials to Danielle Williams (dw56, x2732), Collection Development Librarian.
Gifts and Contributions
The University Libraries accepts gifts and contributions for the development of the collection. Especially valuable are books that fill existing gaps in the collection and that support the curriculum. Gifts are evaluated by the same standards as are purchased items so that the total collection maintains high quality, consistency, and relevance to the needs of the University.
Because of space limitations and the cost of cataloging, some gifts cannot be added to the collection. The library will accept issues of journals to be displayed for student use, but will not add issues of journals to the collection. Duplicates of titles already held, and textbooks--especially those more than 3 years old--are not added. Other factors, such as condition, odor, age, or subject matter may eliminate some books from consideration. When for any reason a gift is not added to the collection, it may be sold, offered to other libraries, or discarded. Gifts are not returned nor are they kept together.
In most instances, library gifts qualify for an income tax deduction. The library, as an interested party, cannot place a monetary value on gifts; a professional book appraiser or the donor must do that. The appraisal is the responsibility of the donor since it is the donor who benefits from the tax deduction. Because of limited staff, the library cannot provide an itemized list of contributions, but the Acquisitions Librarian will be pleased to sign a list of gift titles provided by the donor. A letter acknowledging the number of gift items is always sent to the donor unless the librarian has been asked not to do so.