Administrative Assistant for Math and Academic Affairs

The University of Evansville (UE) is seeking a highly organized and personable Administrative Assistant to provide critical year-round support to the Department of Mathematics, and seasonal support to the Departments of Biology, Chemistry, and Physics. This position also provides essential clerical and project support to the Academic Affairs Office, particularly the Associate Provost. If you possess strong organizational skills, enjoy working with students, and have facility with computer applications, we encourage you to apply.

Key Responsibilities

The Administrative Assistant will manage the daily operations and support the administrative and academic functions of multiple departments and the Academic Affairs office. Your main duties will include:

• Financial & Budget Support: Provide comprehensive budget management support, including purchasing, processing budget transfers, handling internal reimbursements, and PCard (university credit card) reconciliation.
• Clerical & Processing: Process various university paperwork (purchase orders, internal charge authorizations, check requests, payment of invoices), handle interlibrary loans, and manage room reservations.
• Scheduling & Coordination: Schedule meetings, appointments, and student review sessions. Assist the Associate Provost by scheduling meetings and coordinating assessment initiatives.
• Special Events: Coordinate and manage special departmental events, such as the Math Banquet and Summer Camp.
• Student Support: Coordinate the employment and scheduling of tutors for the Math Tutor Lab each semester. Handle tutor requests from outside the University and enjoy working with young people.
• Recruitment & Outreach: Assist with the recruitment efforts for Math, Actuarial Science, and Statistics and Data Science majors.
• Academic Affairs Support: Assist the Academic Affairs Office with clerical duties and support special projects, including attending committee meetings and taking notes occasionally.
• General Office Management: Monitor and order office supplies. Request desk copies of textbooks, schedule and proctor exams, and assist faculty with trip arrangements. Submit maintenance and technology service requests.
• Communication: Provide visitor assistance and respond to external inquiries or direct them to the appropriate faculty member or university office.

Required Qualifications

• Skills: Good interpersonal and communication skills, strong organizational abilities are essential.
• Technology: Facility with Microsoft Excel and overall computer literacy is desired. Applicant must be comfortable using web-based applications.
• Attributes: Must genuinely enjoy working with young people (students).

Preferred Qualifications

Prior administrative experience in a higher education or academic setting.

Why Join the University of Evansville?

This diverse role offers the opportunity to be at the center of critical operations for both the STEM departments and the highest level of Academic Affairs. You will be instrumental in the smooth functioning of academic support services and directly contribute to the University's administrative success.

How to Apply

Interested candidates should complete the online application and attach a cover letter and resume: http://www.evansville.edu/offices/hr/employment-application-form.cfm

The University of Evansville expects all members of its community to treat each other with respect and civility. Harassing behaviors directed towards any member of our community will not be tolerated. As part of its commitment to non-discrimination, the University specifically prohibits harassment based on any other characteristics set forth in its nondiscrimination statement as follows: including race, color, gender, gender identity and expression, sexual orientation, creed or religion, national origin, age, disability, veteran status and all federally protected groups/classes. Any form of harassment undermines the mission of the University and negatively impacts the University community as a whole.

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