Administrative Associate to the Dean of the College of Business and Engineering

The University of Evansville (UE) is seeking a highly organized, professional, and proactive Administrative Associate to provide high-level support to the Dean of the College of Business & Engineering. This role is essential to the efficient functioning of the Dean’s Office and supports the College’s academic, administrative, and external engagement initiatives. If you are a detail-oriented professional who handles sensitive information with discretion and thrives in a collaborative environment, we encourage you to apply.  As a full-time role, this is eligible for the University’s comprehensive benefits package, including tuition remission for the employee and eligible dependents, making it an excellent opportunity for candidates seeking both professional growth and long-term institutional engagement. 

Projected Start Date: February 9th, 2026

Key Responsibilities

The Administrative Associate to the Dean of the College of Business and Engineering serves as a key ambassador for the College and a primary point of contact for the Dean’s Office. The main duties will include:

• Executive Support: Manage the Dean’s calendar, coordinate meetings, and prepare agendas, briefing materials, and meeting summaries. Draft, edit, and manage high-level correspondence and communications on behalf of the Dean.
• Administrative Operations: Oversee daily office operations, maintain organized filing systems (physical and digital), and ensure compliance with university policies and accreditation standards.
• Financial Tracking: Monitor and track budgets for the College, process purchase orders and reimbursements, and assist with grant-related purchases and compliance.
• Event Planning & Coordination: Plan logistics for retreats, advisory board sessions, student events, and special programs, including catering, technology, and materials.
• Communication & Outreach: Serve as a liaison with the Provost’s Office, Marketing, and Advancement. Assist in communications with industry partners, community organizations, and donor engagement efforts.
• Special Projects & Accreditation: Support AACSB (Business) and ABET (Engineering) accreditation tasks, manage MOUs for academic partnerships, and coordinate related logistics.
• Student Support: Assist students seeking guidance from the Dean’s Office and support administrative tasks related to scholarships and student organizations.
• ECTE Support: Provide up to eight hours per week of dedicated support to the Eykamp Center for Teaching Excellence (ECTE), including event setup, record keeping, and new-faculty orientation support.

Required Qualifications

• Skills: Strong organizational, time-management, and communication skills.
• Professionalism: Ability to manage multiple priorities and work independently with accuracy and professionalism.
• Technology: Proficiency with Microsoft Office Suite and a willingness to learn university systems such as Colleague and Slate.
• Stakeholder Engagement: Demonstrated ability to work effectively with diverse internal and external stakeholders, including faculty, staff, students, and donors.

Preferred Qualifications

• Education: A Bachelor’s degree is preferred.
• Experience: Prior administrative or executive support experience.

Why Join the University of Evansville?

We are looking for candidates who resonate with the University of Evansville's mission and values. This position offers a unique opportunity to work at the intersection of Business and Engineering, supporting institutional growth and student success. You will be part of a supportive team that values excellence and innovative collaboration.

This position is eligible for full benefits, including tuition remission for employees, spouse, and dependents.

How to Apply

Interested candidates should submit a resume, cover letter, and a list of three references via the University of Evansville’s employment portal: http://www.evansville.edu/offices/hr/employmentApp.cfm.

The University of Evansville expects all members of its community to treat each other with respect and civility. Harassing behaviors directed towards any member of our community will not be tolerated. As part of its commitment to non-discrimination, the University specifically prohibits harassment based on any other characteristics set forth in its nondiscrimination statement as follows: including race, color, gender, gender identity and expression, sexual orientation, creed or religion, national origin, age, disability, veteran status and all federally protected groups/classes. Any form of harassment undermines the mission of the University and negatively impacts the University community as a whole.

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