Administrative Assistant for Nurse Anesthesia Program

The University of Evansville (UE) is seeking a professional and highly organized Administrative Assistant to support our Nurse Anesthesia program within the College of Education and Health Sciences. This role is vital to the daily operations of the program, providing essential support to faculty, students, and clinical initiatives. If you are a tech-savvy professional with a commitment to excellence and a desire to work in a dynamic academic healthcare environment, we encourage you to apply.

Key Responsibilities

• The Administrative Assistant manages the program office and serves as a primary point of contact for internal and external constituents. Your main duties will include:
• Office & Record Management: Manage daily office operations, maintain accurate records, and provide exceptional customer service to students, faculty, and the community.
• Executive & Faculty Support: Provide direct support to the program chair, full-time faculty, and adjunct instructors. Create, manage, and problem-solve the Director’s schedule.
• Event Coordination: Assist with the planning and execution of key program events, including Open Houses, Interview Days, Orientation, Regional Workshops, the White Coat Ceremony, and Graduation. (Note: Some evening and Saturday hours are required for these events).
• Financial & Supply Support: Order office and lab supplies, arrange deliveries, and process financial paperwork, including check requests, purchase orders, and internal charge authorizations.
• Marketing & Communication: Assist with submitting and reviewing Marketing Requests. Respond to inquiries via telephone, email, and in-person, and coordinate communications with adjunct faculty members.
• Cross-Departmental Collaboration: Provide coverage for the shared office space during the absence of the Nursing Program’s Administrative Assistant and reserve rooms for campus meetings and events.

Required Qualifications

• Education: High school diploma required.
• Skills: Strong interpersonal skills (verbal and written) and a professional demeanor in all interactions.
• Technology: Strong technology skills, including experience with database integration and the ability to navigate and learn new web-based applications.
• Attributes: Ability to work both independently and collaboratively within a team; enthusiasm and commitment to the University of Evansville mission.

Preferred Qualifications

• Education: A Bachelor’s degree from an accredited institution is preferred (Associate degree accepted).
• Experience: Previous administrative experience in an academic or higher education setting is highly preferred.

Why Join the University of Evansville?

This position offers the opportunity to support a high-impact clinical program that prepares advanced practice nurses for vital roles in healthcare. You will work in a supportive environment within the College of Education and Health Sciences, contributing to the success of students from their first interview through their White Coat Ceremony and Graduation.

How to Apply

Interested candidates should submit a resume, cover letter, and references via the University of Evansville’s employment portal: http://www.evansville.edu/offices/hr/employmentApp.cfm

The University of Evansville expects all members of its community to treat each other with respect and civility. Harassing behaviors directed towards any member of our community will not be tolerated. As part of its commitment to non-discrimination, the University specifically prohibits harassment based on any other characteristics set forth in its nondiscrimination statement as follows: including race, color, gender, gender identity and expression, sexual orientation, creed or religion, national origin, age, disability, veteran status and all federally protected groups/classes. Any form of harassment undermines the mission of the University and negatively impacts the University community as a whole.

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