Senior Administrative Assistant - Center for Career Development

The University of Evansville (UE) is looking for a professional, organized, and high-energy Senior Administrative Assistant to serve as the operational backbone of the Center for Career Development (CCD). This full-time, 12-month position supports a dedicated team of four in delivering a comprehensive "End-to-End Career Development Model" to our students and alumni. As the vital first point of contact for the office, you will play a key role in connecting students with life-changing career opportunities.

Key Responsibilities

The Senior Administrative Assistant manages the daily flow of the CCD office and provides critical support for our career-focused programming. Your main duties will include:

• Office Operations & Lead Support: Perform a full range of administrative duties, including managing the Director's calendar and scheduling appointments for multiple staff members.
• Front-Line Communication: Serve as the primary point of contact for students, faculty, staff, and external employers. You will answer inquiries, manage information flow, and uphold an exemplary public relations standard.
• Student Staff Supervision: Directly supervise and mentor four student employees, ensuring the front office remains efficient and welcoming.
• Budget Coordination: Monitor and track office and event budgets, managing revenue and expenditures in coordination with various campus departments.
• Database & Systems Management: Navigate and manipulate essential web-based systems (e.g., UE Career Bridge, TruTalent, Colleague, and Informer) to post job positions, process resume requests, and manage recruiting mailing lists.
• Event Planning Assistance: Provide administrative and logistical support for career fairs, workshops, and recruitment activities.
• Collaborative Student Life Member: Function as an active member of the broader Student Life team, assisting with campus-wide initiatives as assigned.

Required Qualifications

• Education: High School Diploma required.
• Experience: 1–2 years of professional experience in an administrative role.
• Communication: Excellent interpersonal skills with a professional demeanor and the ability to maintain a high level of confidentiality.
• Technology: Proficiency in Microsoft Office (Excel, Word, Outlook) and a high level of comfort learning and managing complex databases.
• Attributes: Initiative, cultural sensitivity, and a sense of humor are highly beneficial. You must be able to thrive in a fast-paced environment while managing multiple priorities.

Preferred Attributes

• Experience: Previous work experience in a college or university environment is a strong plus.
• Skills: A background in public relations or professional customer service.
• Problem Solving: The ability to work both independently and collaboratively to solve operational challenges.

Why Join the Center for Career Development?

At UE, we believe career preparation is a journey that starts on day one. By joining the CCD, you become part of a team that empowers students to reach their full potential. You’ll work in a supportive environment within the Student Life division, where creativity, collaboration, and a commitment to student success are at the heart of everything we do.

How to Apply

Interested candidates must complete the online application and attach a letter of intent, résumé, and a list of three professional references (as one document) via the University of Evansville’s employment portal: http://www.evansville.edu/offices/hr/employmentApp.cfm

Please address application materials to: Ms. Dianna Cundiff, Associate Director Center for Career Development University of Evansville

The University of Evansville expects all members of its community to treat each other with respect and civility. Harassing behaviors directed towards any member of our community will not be tolerated. As part of its commitment to non-discrimination, the University specifically prohibits harassment based on any other characteristics set forth in its nondiscrimination statement as follows: including race, color, gender, gender identity and expression, sexual orientation, creed or religion, national origin, age, disability, veteran status and all federally protected groups/classes.

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