Coordinator of Harlaxton Academic and Faculty Support

The University of Evansville invites applications for the position of Coordinator for Harlaxton Academic & Faculty Support. This position provides essential administrative support for the academic operations of Harlaxton College and serves as a key University of Evansville-based resource for faculty coordination, academic scheduling, registration management, academic systems, and related administrative processes.

Working under the supervision of the Manager for Enrollment & Program Operations, the Coordinator supports a variety of recurring processes that connect Harlaxton College, University of Evansville offices, visiting faculty, permanent Harlaxton faculty, and students. The successful candidate will play a vital role in ensuring that academic schedules, faculty records, registrations, syllabi, and related administrative systems are maintained accurately, efficiently, and effectively.

Key Responsibilities

The Coordinator for Harlaxton Academic & Faculty Support assists with a wide range of academic and faculty operations that support the successful delivery of Harlaxton programs.

Faculty Coordination

• Coordinate semester and summer course offerings, faculty information, academic timetables, class schedules, and classroom assignments.
• Collect, maintain, and track faculty documentation, applications, syllabi, deadlines, and related academic information.
• Provide ongoing communication, guidance, and administrative support to visiting and permanent faculty.
• Coordinate and co-host faculty pre-departure information sessions and related orientation activities.
• Support faculty planning initiatives, including development and administration of the Faculty Ambassador Program.
• Assist with faculty onboarding workflows and administrative processes.

Academic Scheduling & Registration Management

• Manage student registration processes and enrollment adjustments.
• Support course enrollment management, including British Studies course balancing and add/drop processes.
• Coordinate academic scheduling activities to ensure accurate course offerings and classroom assignments.
• Maintain records and documentation related to course scheduling and registration activities.
• Work collaboratively with University offices and Harlaxton staff to resolve registration and scheduling issues.

Systems & Data Management

• Build and maintain Harlaxton courses and faculty records within Colleague.
• Manage and maintain current syllabi within the University syllabus repository.
• Support Slate administration related to faculty applications, onboarding, and workflow management.
• Develop and improve automated processes, workflows, and system efficiencies where appropriate.
• Ensure the accuracy and integrity of academic and faculty records across multiple administrative systems.

Administrative Process Improvement

• Develop and maintain workflows, checklists, templates, process documentation, and training materials.
• Identify opportunities to improve administrative effectiveness and efficiency.
• Maintain organized records and documentation that support academic and faculty operations.
• Assist with special projects and other administrative initiatives as assigned.

Financial Processing & Administrative Support

• Support financial processing related to academic and faculty operations.
• Assist with tracking and maintaining records associated with departmental budgets and expenditures.
• Coordinate administrative processes involving multiple stakeholders across both campuses.
• Provide general operational support for Harlaxton academic programming.

Website & Communications Support

• Assist with maintaining academic and faculty information on University websites and internal resources.
• Coordinate communication between faculty, staff, and administrative offices.
• Support dissemination of important academic schedules, deadlines, and program information.

Required Qualifications

• Bachelor's degree or an equivalent combination of education and relevant professional experience.
• Minimum of two years of administrative, academic support, higher education, or related professional experience preferred.
• Strong organizational and administrative skills with the ability to manage multiple recurring processes and deadlines simultaneously.
• Excellent written and verbal communication skills.
• Demonstrated attention to detail and commitment to accuracy.
• Ability to work independently while exercising sound judgment and discretion.
• Strong technology skills and willingness to learn new systems and platforms.
• Ability to work effectively with faculty, students, staff, and external academic partners.
• Ability to coordinate projects involving multiple stakeholders and competing priorities.

Preferred Qualifications

• Experience working in higher education, academic administration, faculty support, or enrollment operations.
• Experience with Colleague, Slate, or similar student information and customer relationship management systems.
• Experience managing academic schedules, registration processes, or faculty records.
• Knowledge of study abroad or international education programs.
• Experience creating workflows, process documentation, and training materials.
• Familiarity with website content management systems and academic repositories.

Working Environment

• Part-time position, primarily remote.
• Academic-year schedule (August through May).
• Summer hours required during June and July (approximately five hours per week).
• Typical schedule is Monday through Friday from 8:30 a.m. to 12:30 p.m., or another mutually agreed-upon schedule with the supervisor.
• Remote work arrangement, with candidates located in the Evansville area strongly preferred as occasional in-person meetings may be required.
• Position is not eligible for paid holidays, vacation benefits, or other employee benefits.

Why Join the University of Evansville?

Harlaxton College offers students a distinctive international educational experience rooted in academic excellence and global engagement. The Coordinator for Harlaxton Academic & Faculty Support plays an important role in ensuring the success of academic programs and faculty operations that support students studying at one of the University's most unique and impactful educational sites. This position offers the opportunity to collaborate with faculty, staff, and students across two campuses while contributing to the continued success of Harlaxton programs.

How to Apply

Interested candidates should submit application materials through the University of Evansville employment portal.

Legal Statement

The University of Evansville expects all members of its community to treat each other with respect and civility. Harassing behaviors directed towards any member of our community will not be tolerated. As part of its commitment to non-discrimination, the University specifically prohibits harassment based on any other characteristics set forth in its nondiscrimination statement as follows: including race, color, gender, gender identity and expression, sexual orientation, creed or religion, national origin, age, disability, veteran status and all federally protected groups/classes. Any form of harassment undermines the mission of the University and negatively impacts the University community as a whole.

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