Prepare for Arrival

Once you have completed your immigration paperwork and secured your visa, you should complete the following steps to prepare for your arrival.

1. Set Up Your UE Portal and Login

Beginning in January 2024 admitted students will be assigned a UE student ID number, UE username, temporary password, and email address. Please visit Setting Up Your UE Account for detailed instructions to assist you with your account activation.

These credentials will allow you to access the UE systems where you will manage your affairs as an incoming student and throughout your career as an Ace. If you are not sure of these credentials, email or your personal admission counselor.


2. Register for On-Campus Housing and Meal Plan

Visit Residence Life for details about UE’s housing options, move-in dates, meal plans, residency requirements, and more. Indicate your preferences in UE Self-Service.

If you have questions regarding residence halls, assignments, meal plans, or other aspects of living on campus, please email or call us at 812-488-2956.


3. Submit Health and Vaccination Records

State law and University policy require that all new incoming, full-time students submit an updated, physician certified immunization record and physical. The University uses Med+Proctor for our health information verification and compliance process. Information about health and immunization requirements can be viewed on the Health Center website. Questions can be directed to UE's Health Center at 812-488-2033.


4. Arrange Payment Plan with Student Financial Services

UE requires that payment arrangements be made no later than July 15 for the Fall semester and October 15 for the Spring semester. View payment information for new international students entering Fall 2024.


5. Register for Orientation (SOAR), Class Registration, and Welcome Week

International Arrival and Welcome will begin on Tuesday, August 13. International Ambassadors will host one event (including a meal) per day leading up to Thursday, August 15. An official International Welcome program will take place on Thursday, August 15 in the afternoon. More details will be sent at a later date.

International Student Orientation and Academic Registration (SOAR) will be held on campus for Fall 2024 on Friday, August 16 (please see your email to register and confirm your attendance). We will begin our program at 8:00 a.m. central time. More details will be sent at a later date to those who have registered. The all-student Welcome Week Program will begin with check-in from 3:00-5:00 p.m. on Saturday, August 17.

All questions regarding SOAR, class registration, and welcome week should be sent to Stacie Miller, Coordinator for International Student Engagement and Services at


6. Make Travel Arrangements to Evansville

Students can arrive on campus beginning on Tuesday, August 13 and no later than Thursday, August 15 at 12:00 p.m. CST. Students who plan to arrive before Tuesday, August 13 should make local transportation and hotel arrangements. Our closest airport is the Evansville Regional Airport (EVV). Please let us know your travel plans using the Arrival Information Form. Student admission portal log-in is required to complete the form.

All questions regarding international arrivals should be sent to Stacie Miller, Coordinator for International Student Engagement and Services at