Lead for Distribution Services

The Administrative Services Department has a full-time opening for Lead, Distribution Services. 

Job responsibilities include: 

• Oversees Distribution Services (DS) employees and student workers. Set priorities, coordinate training and workload to ensure that all daily work is completed in a timely manner and all deadlines are met.  (25%)
• Fulfills roles for daily operations involving Distribution Services staff (Central receiving Courier and Mail Courier), as necessary. (20%)
• Works with DS staff to prepare and complete necessary journal entries (postage, in-house office supplies, etc.) as required and maintains appropriate postage account balances.  Coordinates DS supply inventory processes. (12%)
• Ensures that all incoming mail, packages and shipments (USPS, UPS, Federal Express, other carriers, office supplies, purchase orders, Pcard orders, etc.) including special delivery services (certified, express, priority, etc.) and/or special handling requirements are being processed (tracked, handled, distributed, etc.) appropriately for the UE campus community. This includes packages for students.  (10%)
• Ensures proper pricing and USPS compliance for contract mailings including mail piece design reviews, job coordination with contract mailing vendor and vendor payment/reconciliation processes. (10%)
• Interviews and hires qualified student work study students.  Conduct and/or coordinate training, work activities, supervision, and time-card approval of students. (8%)
• Ensures that UE policy/procedures and contractual agreements with vendors are followed within DS.  Maintains a working knowledge of regulations pertaining to DS operations (USPS, UPS, UE’s EMS, contracted vendors, etc.) (5%)
• Coordinates maintenance of all DS equipment (vehicles, forklift, dock, etc.).   (5%)
• Perform other duties as needed or assigned. (5%)

Qualifications for this position include:

• Always maintain a valid operator driver’s license.
• Computer literate.
• Adept at multi-tasking, time management, flexible, and organized.
• Able to lift and/or carry up to 50lbs. on a daily basis in all types of weather.
• Customer service oriented with effective communication, interpersonal and problem-solving skills;
• Maintains confidentiality.                                 

2 yrs. work experience as a supervisor or team leader with a customer service-oriented focus A minimum of high school diploma or GED required.

Forklift experience desired &/or willing to train to become UE forklift certified within first 90 days of employment.