Senior Administrative Assistant for the Music Conservatory

The Senior Administrative Assistant will provide support to the Music Conservatory in a number of areas of operation.  This includes presenting an informed, professional and positive image of the Conservatory within the University and to the public. This position has frequent contact with other offices campus-wide, students, the general public and area businesses.  Candidate must have excellent communication and organizational skills and the ability to work independently and multi-task.  Proficiency in Word, Excel, and Outlook is required. Duties include:

1.    Administrative assistant to the Conservatory leadership team

• assist with correspondence, reports, data retrieval and compilation
• communicate with faculty, students and Friends of UE Music
• communicate with public and the University through use of social media and Constant Contact
• maintain internal accounting of conservatory budgets
• develop/maintain filing system

2.    General office operation of the Music Conservatory

• support of full and part-time faculty
• prepare requisitions and internal charge forms
• route correspondence and phone messages
• supervise and schedule work study students
• provide general office assistance
• order supplies for office and faculty and arrange for maintenance/repair of office equipment

3.    Calendar/facility/performance maintenance

• maintain department calendars, schedules, and room reservations in the Krannert Fine Arts Building
• prepare recital/concert programs sent to UE Publications

4.   General office operation for the Friends of Music and Suzuki Violin Programs

• maintain and report accounting budgets and expenditures
• maintain records relating to FUEM activities and meetings
• coordinate mailings for FUEM and Suzuki programs
• record, send out invoices, collect monies and report accounting of program budgets
• provide general office assistance with regard to telephone inquiries, parents and general public.

Instructions for Applying:

Please submit an online application at http://www.evansville.edu/offices/hr/employmentApp.cfm and include a resume, cover letter and references.